Automatic stock level monitoring and low stock alerts

Purpose

1.1 Enable continuous, automated monitoring of African goods stock across physical and online locations, proactively triggering alerts to restock when inventory levels drop below defined thresholds, minimizing stock-outs, maximizing sales, and sustaining supply of high-demand products within the ethnic goods and African imports sector.
1.2 Integrate inventory and alerting across multi-channel sales points (POS, eCommerce, warehouses).
1.3 Facilitate seamless restocking workflows by automating notifications to purchasing, suppliers, or key staff, improving operational efficiency and customer service.

Trigger Conditions

2.1 Real-time stock level drops for any SKU below pre-set minimum threshold (e.g., Product A < 10 units).
2.2 Scheduled inventory checks reveal low stock at selected intervals (e.g., daily at 6 p.m.).
2.3 Manual stock adjustment events indicate imminent or actual shortage.
2.4 Orders with quantity exceeding available stock initiate a low-stock event.

Platform Variants

3.1 Shopify
• API: InventoryLevel REST API — configure webhook on inventory level change; set conditional logic for thresholds.
3.2 WooCommerce
• REST API: products endpoint — configure Webhook (On Sale/Low Stock); set meta conditions for triggers.
3.3 Square POS
• Webhooks: Inventory.count.updated event; set trigger for ‘quantity on hand’ reduction.
3.4 Vend (Lightspeed Retail X Series)
• Webhook: Product inventory update; fetch /products endpoint for threshold checks.
3.5 QuickBooks Commerce
• API: GET /inventory endpoint; run scheduled checks against reorder point.
3.6 TradeGecko
• Webhook: lowInventory event; define threshold per product/warehouse.
3.7 Microsoft Power Automate
• Trigger: When an item is modified (SharePoint, SQL, Dataverse, etc.); set flow for stock column threshold.
3.8 Zapier
• Trigger: New inventory trigger (native or custom webhook hook); connect with conditional paths for alerts.
3.9 Slack
• Incoming Webhooks: Send automated alert to selected channel upon low stock event.
3.10 Twilio SMS
• API: Messages — POST to /messages upon stock trigger, configuring message body and recipients.
3.11 Microsoft Teams
• Action: Post message in a chat or channel; send low stock alert from automation workflow.
3.12 SendGrid
• API: mail/send; configure transactional template for inventory alerts.
3.13 Gmail
• API: Users.messages.send — automate email alert upon low-level detection.
3.14 Outlook/Microsoft 365
• Flow Trigger: Send mail when stock limit met; use sendmail connector.
3.15 Google Sheets
• Apps Script Trigger: OnEdit or Time-driven; check stock columns and send alerts.
3.16 Airtable
• Automation: When record meets condition (inventory < threshold), send email/SMS/webhook.
3.17 Zoho Inventory
• Webhook: Configure low stock alert rule in Automation -> Workflow Rules.
3.18 Oracle NetSuite
• SuiteScript/Workflow: Monitor Inventory balance, send Suitelet or Email alert.
3.19 SAP Business One
• Alert Management Module: Set automatic Inventory Level alerts for Items/Locations.
3.20 Odoo
• Automated Actions: Set up inventory triggers and server actions for messaging.
3.21 Mailgun
• API: Send message on stock event; configure recipient and body dynamically.
3.22 Pusher Channels
• Trigger realtime client events for inventory drops via app/web notification.
3.23 Trello
• Automation: Create Card in “Restock” list when item low; include item and quantity info.
3.24 Asana
• Action: Create Task flagged "Inventory: Low" for procurement upon trigger.
3.25 PagerDuty
• API: Create incident on low stock; assign escalation to inventory manager.

Benefits

4.1 Drastically reduces stock-outs and lost sales through instant, multi-channel notification.
4.2 Streamlines procurement by alerting responsible parties before depletion.
4.3 Minimizes manual monitoring, reducing labor and error risks.
4.4 Establishes real-time visibility of inventory for key African good SKUs.
4.5 Supports data-driven restocking and purchasing decisions, enhancing efficiency.