Inventory aging reports and clearance triggers

Purpose

1.1. Automate generation and distribution of inventory aging reports for airbrushing supplies, ensuring identification of stagnant stock and rapid triggering of clearance processes.
1.2. Enable data-driven stock management, prevent overstocking, and maximize cash flow by systematically surfacing old inventory for special offers or markdowns.

Trigger Conditions

2.1. Aged inventory item exceeds predefined time threshold (e.g., >180 days in stock).
2.2. Stagnant stock volume exceeds set percentage of total inventory (e.g., 10%).
2.3. Periodic schedules (e.g., weekly, monthly) or upon inventory system update.

Platform Variants

3.1. Shopify
• API: Admin REST API /products.json
• Setting: Scheduled job to fetch product inventory with updated_at filter; triggers webhook on aged items.
3.2. NetSuite
• API: Item Search endpoint
• Setting: Saved Search report on item last sold date, scheduled to dispatch on threshold match.
3.3. QuickBooks Commerce
• API: Inventory endpoint
• Setting: Inventory query with age filters; email clearance trigger using Automation Hub.
3.4. Zoho Inventory
• Feature: Reports > Inventory Aging
• Setting: Auto-export as CSV/PDF on schedule; webhook to trigger markdowns.
3.5. Square
• API: Inventory API (BatchRetrieveInventoryChanges)
• Setting: Scheduled inventory review flow, triggers email/SMS for overage.
3.6. Lightspeed Retail
• API: Products endpoint
• Setting: Query by date added; automation triggers clearance workflow if stagnant.
3.7. Cin7
• API: Inventory endpoint
• Setting: Set up Inventory Age Report; webhook for items exceeding 120 days.
3.8. WooCommerce
• API: /wp-json/wc/v3/products
• Setting: Scheduled API call to filter by date_created; webhook for clearance markdown.
3.9. Unleashed Software
• API: Inventory Aging Report endpoint
• Setting: Schedule report, trigger Slack alert on aging inventory.
3.10. SAP Business One
• Feature: Aging Reports tool
• Setting: Export as Excel on threshold; custom webhook to clearance process.
3.11. Oracle NetSuite
• Feature: Saved CSV export automation
• Setting: Custom script to identify/flag aging stock, trigger clearance offer email.
3.12. TradeGecko
• API: Inventory endpoint
• Setting: Schedule API report, webhook to flash sale system.
3.13. Odoo
• Module: Inventory > Products Analysis
• Setting: Scheduled action; auto-generate clearance order if not moved in N days.
3.14. Microsoft Dynamics 365
• API: InventoryOnHand
• Setting: Power Automate Flow to run report, send promotion trigger to POS.
3.15. Fishbowl Inventory
• Feature: Report Scheduler
• Setting: Inventory age report, auto-email on detected stagnation.
3.16. Inform ERP
• Feature: Inventory Age Report
• Setting: Scheduled report generation, trigger markdown if over X days.
3.17. Salesforce Commerce Cloud
• API: Product Search
• Setting: Apex automation to flag products; push clearance rule.
3.18. DEAR Inventory
• API: InventoryReports endpoint
• Setting: Schedule data export, webhook to clearance discount module.
3.19. Skubana
• Feature: Inventory Reports automation
• Setting: Scheduled stagnant stock report, trigger liquidation workflow.
3.20. Vend POS
• API: Products endpoint
• Setting: Schedule report, webhook for SMS/email campaign with clearance deals.

Benefits

4.1. Reduces manual analysis of aged stock; automates timely response.
4.2. Regularly clears out slow-moving or outdated products, improving cash flow and inventory health.
4.3. Syncs clearance activity across sales and marketing channels for maximum reach.
4.4. Frees staff to focus on high-value tasks by removing routine report-generation and markdown chores.