Supplier order confirmation and tracking updates

Purpose

1.1. Automatically capture, confirm, and track supplier orders for airbrushing supplies.
1.2. Sync order status updates from suppliers into internal inventory systems and notify relevant team members.
1.3. Centralize communication with vendors to reduce missed updates and improve stock accuracy.
1.4. Enable real-time visibility of inventory in transit and expected delivery dates for improved customer service and demand planning.
1.5. Reduce manual entry, eliminate duplicate work, and enhance traceability of supply chain movements for compliance.

Trigger Conditions

2.1. New purchase order issued to supplier from inventory management system.
2.2. Supplier sends confirmation email/message with order details and tracking ID.
2.3. Tracking status updated by supplier or shipping partner platform.
2.4. Inventory reconciliation event scheduled or out-of-stock threshold reached.

Platform Variants

3.1. Shopify Orders API
• Feature/Setting: Configure webhook for new supplier order creation; set API to push status to "awaiting confirmation."
3.2. QuickBooks Online
• Feature/Setting: Use PurchaseOrder endpoint; trigger on status "Submitted."
3.3. Xero
• Feature/Setting: Create a workflow using “Purchases” endpoint when new bill is recorded from a supplier.
3.4. Microsoft Dynamics 365 Supply Chain
• Feature/Setting: Use Inventory Journals API; trigger order update flows via Dataverse connector.
3.5. SAP S/4HANA Cloud
• Feature/Setting: Integrate with "PurchaseOrder" API to monitor creation/modification events.
3.6. NetSuite (Oracle)
• Feature/Setting: Use REST or SuiteTalk Web Services for Purchase Order status changes.
3.7. Zoho Inventory
• Feature/Setting: Trigger workflows with “Sales Orders” and “Purchase Orders” events.
3.8. Odoo
• Feature/Setting: Use Odoo’s Purchase Management module webhooks for order/receipt updates.
3.9. ShipStation
• Feature/Setting: Monitor incoming shipments using Shipments API, trigger notification on tracking update.
3.10. Twilio SMS
• Feature/Setting: Send SMS to staff or suppliers when tracking details are updated; configure via Messaging API.
3.11. SendGrid
• Feature/Setting: Dispatch email order confirmations; automate via Transactional Templates and Email API.
3.12. Slack
• Feature/Setting: Post order/tracking updates using Incoming Webhooks or Bot User OAuth Token.
3.13. Trello
• Feature/Setting: Create cards for new packlets/orders; auto-move cards based on webhook events.
3.14. Monday.com
• Feature/Setting: Update item status with Supply Order tracking; API to update columns.
3.15. Airtable
• Feature/Setting: Append new order/tracking rows; automate updates via REST API.
3.16. Google Sheets
• Feature/Setting: Use Sheet API to log order status and trigger conditional notifications.
3.17. Outlook 365
• Feature/Setting: Send automated supplier order and tracking emails via Graph API.
3.18. Gmail
• Feature/Setting: Auto-parse supplier confirmation emails, trigger order update routines via Gmail API.
3.19. FedEx Web Services
• Feature/Setting: Subscribe to Track API updates for real-time tracking push notifications.
3.20. UPS Tracking API
• Feature/Setting: Request and monitor shipment status by reference number; auto-update internal records.

Benefits

4.1. Minimizes time spent on manual confirmation and follow-up.
4.2. Reduces errors in inventory reconciliation and supplier communications.
4.3. Provides real-time visibility of inbound stock and delivery ETAs.
4.4. Improves ordering efficiency and overall supply chain reliability.
4.5. Enables responsive, automated alerts and updates across channels for proactive management.