End-of-day inventory reconciliation

Purpose

1.1. Automate end-of-day inventory reconciliation for an archery store, eliminating manual checks, errors, and delays.
1.2. Automating the comparison of sales, refunds, losses, and restocks across POS, warehouse, and online platforms.
1.3. Automate flagged discrepancy alerts, automated report distribution, and real-time inventory record updates to central databases.
1.4. Automate creation of actionable reports for management, purchase planning, and regulatory compliance.
1.5. Automator orchestrates the unified data extraction, collation, validation, and notification across multiple channels.

Trigger Conditions

2.1. Scheduled daily timer set for store closing hours.
2.2. Automatedly receives trigger from POS system closure or manual end-of-day submission.
2.3. New entries detected in inventory logs, sales systems, or restock receipts.
2.4. API ping indicating new batch data available from inventory management software.
2.5. Cloud function event upon final sale or stock movement logged for the day.

Platform Variants

3.1. Shopify
• Feature/Setting: Admin API, Inventory Levels endpoint; Configure scheduled GET request for all locations at 21:00.
3.2. Vend (Lightspeed Retail)
• Feature/Setting: Inventory Count API; Set up automated nightly call and compare “before” and “after” tallies.
3.3. Square POS
• Feature/Setting: Inventory API; Schedule automated data sync and variance calculation using nightly trigger.
3.4. WooCommerce
• Feature/Setting: REST API, Products endpoint; Automatedly pull stock quantities and reconcile versus e-commerce records.
3.5. PrestaShop
• Feature/Setting: Webservice Inventory endpoint; Configure automation to fetch report post daily sales closure.
3.6. QuickBooks Commerce
• Feature/Setting: Inventory Reports API; Automates retrieval, reconciliation, and discrepancy flagging for all SKUs.
3.7. Zoho Inventory
• Feature/Setting: Composite Items/Stock Summary API endpoints; Nightly workflow to aggregate and compare counts.
3.8. Netsuite
• Feature/Setting: Inventory Management SuiteTalk API; Schedule end-of-day inventory batch job.
3.9. Cin7
• Feature/Setting: Inventory Adjustment API; Automate reconciliation and push notifications on variances.
3.10. Fishbowl Inventory
• Feature/Setting: REST API Inventory endpoints; Automates polling and matching ending counts to start-of-day actuals.
3.11. Oracle NetSuite
• Feature/Setting: SuiteScript, InventoryTask API; Automates inventory checks and automatedly emails daily report.
3.12. SAP Business One
• Feature/Setting: DI API Inventory Transactions; Set automator for summary creation and notification.
3.13. Microsoft Dynamics 365
• Feature/Setting: Inventory Journals API; Automates reconciliation, closes transactions, and emails results.
3.14. Clover
• Feature/Setting: Inventory API; Automated retrieval and reconciliation using sale/return logs.
3.15. Retail Pro
• Feature/Setting: Inventory Management API; Automation for syncing daily inventory with sales data.
3.16. Lightspeed POS
• Feature/Setting: Inventory API; Automates end-of-day snapshot and comparison to transaction logs.
3.17. SkuVault
• Feature/Setting: Inventory API; Nightly scan automation matches eCommerce and warehouse stock.
3.18. Oracle Fusion Cloud
• Feature/Setting: Inventory Management REST API; Schedule automator for daily reconciliation and notifications.
3.19. Openbravo
• Feature/Setting: Inventory Adjustment API; Automated workflow for pulling daily stock and flagging variances.
3.20. DEAR Systems
• Feature/Setting: Inventory API; Automation triggers after last sale, generates comparison, and notifies staff.
3.21. Xero Inventory
• Feature/Setting: Inventory endpoint; Nightly job for fetching, reconciling, and automatedly exporting reports for accountants.
3.22. TradeGecko
• Feature/Setting: Inventory & Order Management API; Automate daily inventory batch fetch and analysis.
3.23. Smartsheet
• Feature/Setting: Automated workflows using Data Shuttle; Pull inventory data at close-of-business.
3.24. Google Sheets
• Feature/Setting: Apps Script trigger; Automated reconciliation scripts process POS exports nightly.

Benefits

4.1. Automates tedious manual checks, reducing errors and time spent.
4.2. Provides automated and real-time discrepancy alerts for swift issue resolution.
4.3. Ensures accurate inventory records, automating reorder planning and loss prevention.
4.4. Supports compliance needs through automated, audit-ready reports.
4.5. Facilitates automation scalability for multi-location, omni-channel retail environments.
4.6. Enables staff to focus on customer service rather than manual inventory work.
4.7. Boosts confidence in stock data for purchasing and marketing decisions.
4.8. Integrates and automates process flow from POS to ERP, enhancing data consistency.