Low inventory alerts to managers

Purpose

1. Automate low inventory alerts to managers in beer gardens to prevent stockouts and enable timely reordering for optimal service and cost control.

2. Automatedly monitor product levels in real-time, ensuring inventory remains above predefined thresholds.

3. Automator tracks depleted stock, automates notification dispatch, and integrates with supplier APIs for reordering.

4. Automate redundancy by sending repeated automated notifications until acknowledged or restocking action is logged.

Trigger Conditions

1. Inventory falls below a configurable threshold for any SKUs/stock items defined as essential (e.g., keg, bottle, tap).

2. Periodic automatic check (every X hours/day) runs an automation job comparing current and minimum inventory.

3. Manual override allows staff to automatedly flag low stock events for instant escalation.

Platform Variants

1. Slack

• Feature/Setting: Incoming Webhooks or Slack API → Automating message to manager channel with low inventory alert, e.g., webhook configured to send, “Low: Pilsner Keg – 4 units.”
  

2. Microsoft Teams

• Feature/Setting: Teams Bot or Connector → Automated post to a Teams channel using Teams API; configure automatedly to trigger on inventory thresholds.
  

3. Twilio SMS

• Feature/Setting: Twilio Programmable SMS → Automates SMS to manager’s number using SMS trigger; set API payloads for item/quantity/urgency.
  

4. SendGrid

• Feature/Setting: SendGrid Mail Send API → Automated email template setup; auto-populate subject/body with depleted item and urgency.
  

5. Gmail

• Feature/Setting: Gmail API → Automatedly send email via OAuth-integrated profile; prefill manager’s address, item, and inventory stats.
  

6. Outlook 365

• Feature/Setting: Microsoft Graph mailSend → Automated alert to managers’ Office 365 inbox; configure dynamic mail body.
  

7. Google Sheets

• Feature/Setting: App Script Trigger → Automates running script on value change, automatedly emailing or messaging if stock ≤ threshold.
  

8. Airtable

• Feature/Setting: Automations → Run action when inventory value changes, automates multi-channel alerts to manager contacts.
  

9. Zapier

• Feature/Setting: Zap Workflow Trigger → Automated inventory-to-alert logic setup using custom paths; feed into SMS, email, or other automators.
  

10. Slack SMS

• Feature/Setting: Twilio–Slack integration → Automates sending cross-platform notices as SMS and Slack DM.
  

11. Discord

• Feature/Setting: Discord Webhook → Automatedly post embedded messages for alert events in a designated manager channel.
  

12. WhatsApp Business

• Feature/Setting: WhatsApp API → Automates WhatsApp messages on threshold events; configure API endpoint and manager contacts.
  

13. PagerDuty

• Feature/Setting: Event Trigger integration → Auto-escalates notifications by creating PagerDuty incidents on low stock.
  

14. Freshservice

• Feature/Setting: Workflow Automator → Automatedly create and assign inventory tickets to responsible team members.
  

15. ServiceNow

• Feature/Setting: Flow Designer Trigger → Automates notification via task assignment or alert feed to F&B manager role.
  

16. Shopify

• Feature/Setting: Inventory Level Webhook → Automatedly trigger external notifications via webhook when Shopify detects low inventory.
  

17. Square

• Feature/Setting: Inventory API → Automate polling and execute notification logic upon threshold crossing.
  

18. Lightspeed

• Feature/Setting: Low Inventory Notifications → Set up automated alerts to managers’ inbox/SMS.
  

19. Toast POS

• Feature/Setting: Inventory Alert Settings → Automates internal workflow for near-stockout events.
  

20. Salesforce

• Feature/Setting: Process Builder/Flow → Automate email/SMS to key managers for inventory threshold breaches.
  

21. HubSpot

• Feature/Setting: Workflow Automation → Trigger task/email/SMS based on a custom inventory property crossing set point.
  

22. Monday.com

• Feature/Setting: Item Automations → Notifies assigned person if quantity column falls below fixed limit.
  

Benefits

1. Automatedly saves staff time, reduces manual checking, and stops run-outs.

2. Automating notification workflows enhances accountability and transparency.

3. Automates multi-platform reach so managers never miss urgent alerts.

4. Automation creates an auditable trail of inventory issues and responses.

5. Automates escalation to higher management on persistent low inventory events.