Asset tracking and automated update of part locations

Purpose

1. Automate real-time tracking and location updates of inventory assets (tools, parts, consumables) within hangars, warehouses, and maintenance areas.

2. Minimize manual entry errors, accelerate asset retrieval, and optimize stock levels for rapid maintenance turnaround.

3. Enable audit trails, regulatory compliance, predictive reordering, lost-item prevention, and usage analytics for MRO operations.

Trigger Conditions

1. RFID or barcode scan indicating physical movement/transfer of an asset.

2. Inventory check-in or check-out by technician via mobile or desktop app.

3. Asset reconciliation scheduled (interval, eg. end of shift).

4. Stock threshold breach (low, zero, or surplus detection).

5. Manual update or exception logged by supervisor.

Platform Variants

1. Microsoft Dynamics 365 Supply Chain

• API: InventoryMovement API — configure event triggers for asset transfers and update asset location fields.
  

2. SAP S/4HANA

• Feature: OData Service ‘/sap/opu/odata/sap/API_MATERIAL_DOCUMENT_SRV’ — automate material document creation upon scan.
  

3. Oracle NetSuite

• SuiteScript: Inventory Transfer — deploy custom script to post location changes automatically.
  

4. IBM Maximo

• REST API: MboSet Asset API — automatically update asset location records from scan input.
  

5. Infor EAM

• Web Services: Asset Management Module — configure endpoints to receive scan data populating location.
  

6. Asset Panda

• API Endpoint: POST /api/v1/assets — push new location data on scan/completion events.
  

7. Odoo

• Model: Stock.quant — automate create/write for updating lot locations on warehouse transactions.
  

8. SAGE X3

• API: Inventory Movement Journals — post asset movement transactions with updated location reference.
  

9. QuickBooks Commerce

• API: Inventory Adjustment — automate calls on detected physical moves to update location and counts.
  

10. Zebra Technologies (RFID/Barcode Devices)

• Feature: DataWedge Intent API — push scan results directly to connected inventory database.
  

11. Google Sheets

• Apps Script: OnEdit Trigger — script to push changes to master ERP on scan data entry.
  

12. Airtable

• Automation: Update Record — configure location field to update via barcode input form.
  

13. ServiceNow

• Table API: cmdb_ci — automate asset record updates as items move.
  

14. Snipe-IT

• API: PUT /api/v1/hardware/{id} — update asset ‘location_id’ upon movement confirmation.
  

15. Salesforce

• Flow Builder: Record Triggered Flow on Inventory__c — automate location update on asset status change.
  

16. Smartsheet

• Automation: Change Cell Value Workflow — update inventory log location automatically on scan.
  

17. Jira Service Management

• API: PUT /rest/api/3/asset/{id} — configure integration on MRO asset transfer.
  

18. Box

• Webhook: File Moved Event — link digital asset movement to corresponding physical part record update.
  

19. AWS IoT Core

• Rule Action: Stream asset location data from RFID reader to DynamoDB for real-time updates.
  

20. Google Cloud Pub/Sub

• Subscriber: Listen for asset movement event topics and process updates in backend.
  

21. Slack

• Workflow Builder: Trigger asset scan message to update centralized record.
  

22. Power Automate

• Flow: Trigger on scan log, update ERP location field, post confirmation notification.
  

Benefits

1. Full lifecycle visibility and real-time status of all parts/tools, reducing loss and misplacement.

2. Rapid location identification accelerates maintenance operations.

3. Automated logs streamline audits and compliance.

4. Data-driven stock optimization and predictive reordering.

5. Minimal manual intervention, ensuring accuracy and time savings.

6. Seamless multi-platform updates maintain a single source of truth.