Inventory & Parts ManagementPurpose
1. Enable proactive alerts for spare parts approaching expiry or shelf-life limits to avoid usage of unserviceable components, comply with aviation safety regulations, and optimize inventory turnover.
2. Aggregates real-time inventory data, cross-references expiry metadata, triggers multi-channel notifications to responsible personnel, and logs compliance events for audits.
3. Prevents use of expired parts, reduces ground time, and supports predictive inventory replenishment in aircraft maintenance operations.
Trigger Conditions
1. Inventory item flagged when remaining shelf-life days fall below configurable threshold (e.g. 30 days).
2. Real-time stock update writes new expiry dates or parts received.
3. Scheduled data check (daily/weekly) on inventory databases for parts nearing expiry.
4. Manual override trigger if discrepancies or urgent part recalls occur.
Platform Variants
1. Microsoft Power Automate
- Trigger: “When a row is modified” in Dataverse; Action: “Send email notification”.
2. Zapier
- Trigger: Inventory app->“New/updated item”; Action: “Gmail - Send email”, “Slack - Send channel message”.
3. Twilio SMS
- Feature: “Programmable SMS API” sends expiry alerts to technicians’ mobiles; Config: POST to /Messages with To/From/Body.
4. ServiceNow
- Trigger: Scheduled Script; Action: “Create Incident” on near-expiry part; Notification via Email module.
5. AWS Lambda
- Trigger: S3 “putObject” event or DynamoDB Streams; Action: Custom code to send alerts via SNS.
6. Google Sheets + Apps Script
- Trigger: Time-driven script scans expiry dates; Action: “MailApp.sendEmail” sends notifications.
7. Outlook + Power Automate
- Trigger: Expiry field change in integrated spreadsheet; Action: “Send an Outlook email”.
8. Salesforce
- Trigger: Custom Object process builder when Expiry_Date__c is near; Action: Email Alert or Task.
9. Freshservice
- Trigger: Inventory item expiry event; Action: “Dispatch workflow” to alert Purchasing/Tech.
10. PagerDuty
- Trigger: API v2 “Event Orchestration”; Action: Alert on-call engineers via incidents.
11. HubSpot
- Trigger: Contact property update (expiry soon); Action: “Workflow Send Internal Email”.
12. SendGrid
- Feature: “Mail Send API”; Config: POST to /mail/send with template for expiry alert.
13. Monday.com
- Trigger: Change in item expiry status; Action: “Notify team” automation recipe.
14. Slack
- Feature: Incoming Webhooks; Config: POST expiry info to channel webhook URL.
15. Microsoft Teams
- Feature: Incoming Webhook connector sends expiry notifications to channels.
16. Jira Service Management
- Trigger: REST API creates new “Expiring Inventory Item” ticket; Workflow assigns to Inventory Team.
17. Asana
- Trigger: Expiry tracked as custom field; Action: Automation creates task/notification.
18. Notion
- Trigger: Database filter for expiry soon; Action: Send scheduled Slack/Email API call.
19. Airtable
- Trigger: Automation on “Expiry Date”; Action: “Send Email” action.
20. IBM Maximo
- Trigger: “Inventory Expiry Alert” workflow triggers notification using built-in Maximo scripting.
21. SAP Business One
- Trigger: User-defined alert on “Item Expiry Date”; Action: Internal message, email, or SMS via configured communication channel.
22. Oracle NetSuite
- Scheduled Saved Search finds expiring items; Workflow sends alerts via Email/RESTlet integration.
23. Odoo
- Trigger: Scheduled action; Action: “Send Email” via Odoo’s Email Templates.
24. Trello
- Butler automation triggers on expiry card dates; Action: Sends specified Email/Slack.
Benefits
1. Eliminates risk of expired part usage and associated safety non-compliance.
2. Reduces manual stock checks and paperwork with automated, auditable compliance trails.
3. Accelerates decision-making for purchasing and scrappage, minimizing aircraft ground downtime.
4. Supports reporting and analytics for trend spotting and cost-saving in inventory management.
5. Customizable routing of alerts ensures relevant personnel act promptly, enhancing accountability.