Automated receivables and stock-in entry upon order arrival

Purpose

1. Automate entry of accounts receivable and stock-in upon new order receipt, ensuring real-time update of inventory and finances.

2. Minimize manual input, prevent errors, and accelerate processing of spare parts arrivals for wholesale aviation supply chain.

Trigger Conditions

1. New order marked as 'arrived' in order management system.

2. Electronic Advanced Shipping Notice (ASN) received from supplier.

3. Barcode or QR scanned at warehouse entry point confirming stock arrival.

Platform Variants

1. SAP ERP

• Function: Configure Goods Receipt API for automatic inventory posting and accounts receivable entry.
  

2. Oracle NetSuite

• Feature: Enable Workflows > Order Received > Trigger Inventory Adjustment and Invoice API.
  

3. Microsoft Dynamics 365

• API: Automate Inventory Journal and Sales Ledger update via Power Automate on Goods Receipt event.
  

4. Zoho Inventory

• API Hook: Use 'On Item Receipt' webhook to trigger inventory and customer invoice update.
  

5. QuickBooks Online

• Feature: App Automation > Create Invoice, Update Stock Level when Purchase Order is marked received.
  

6. Xero

• API: Sales Invoice API and Inventory Adjustment endpoint triggered by Purchase Receipt.
  

7. FreshBooks

• Webhook: New Project Entry triggers Inventory API and automatic Invoice Drafting.
  

8. Odoo

• Automation: Inventory > Incoming Shipments > Automated Receivables via Scheduled Actions.
  

9. Salesforce

• Flow: When Order Status = ‘Arrived’, trigger Stock Update and Create Receivable Record via Apex.
  

10. SAP Business One

• Integration: Enable Inventory Transfer and Financial Posting by Service Layer API on order receipt.
  

11. Shopify Plus

• Action: Order Fulfillment Webhook triggers Inventory update and Draft Payment Record.
  

12. Magento Commerce

• Observer: On Item Received, trigger Inventory Adjustment API and Sales Invoice creation.
  

13. Fishbowl Inventory

• Trigger: Sales Order Received signal to auto-post in Inventory Module and to A/R.
  

14. TradeGecko (QuickBooks Commerce)

• API: Endpoint for Stock Adjustments and Invoice on Inbound Stock Event.
  

15. Cin7

• Feature: Workflow > New Stock Arrival triggers Inventory & Accounting update.
  

16. Dear Systems

• Automation: Purchase Receipt triggers both Inventory and Customer Invoice creation.
  

17. Unleashed Software

• Webhook: Trigger via Sales Order Delivery API updating stock and A/R ledger.
  

18. Epicor ERP

• Function: Purchase Order Receipt triggers Inventory Movement and AR Invoice via BPM Workflow.
  

19. Infor CloudSuite Industrial

• Workflow: Goods Receipt triggers auto-invoice creation and stock update through Mongoose Forms.
  

20. Sage Intacct

• Feature: Smart Rule on Item Receipt triggers Accounts Receivable Entry and updates inventory.
  

Benefits

1. Accelerates inventory and financial record updates for aviation spare parts arrivals.

2. Reduces manual errors and improves data integrity across platforms.

3. Increases scalability and responsiveness in wholesale supply chain operations.

4. Shortens lead time from stock arrival to payment processing and order fulfillment.

5. Enables real-time analytics on inventory status and receivables.