Discrepancy reporting between received and ordered quantities

Purpose

1. Automatically identify and flag discrepancies between quantities ordered and quantities received in inventory shipments.

2. Enable timely follow-up, vendor notifications, internal escalation, and purchase order corrections.

3. Reduce human error by instantly comparing shipment data against purchase order records.

4. Provide audit trails for inventory adjustments and vendor accountability.

5. Ensure stock accuracy for mission-critical aviation spare parts and supplies.

Trigger Conditions

1. Entry of received quantity in the inventory management or procurement system.

2. Import of shipping/receiving data via CSV, API, or EDI.

3. Scheduled batch reconciliation (e.g., daily/weekly check).

4. Manual trigger from warehouse or procurement personnel.

5. EDI 856 (ASN) or EDI 810 (Invoice) mismatches with PO data.

Platform Variants

1. SAP Business One

• Feature/Setting: Use Inventory Goods Receipt and Purchase Order modules; configure B1if Integration Framework to launch ‘Discrepancy Alert’ workflow.
  

2. Oracle NetSuite

• Feature/Setting: Saved Searches + SuiteScript to auto-check for quantity mismatches on item receipts.
  

3. Microsoft Dynamics 365 Business Central

• Feature/Setting: Power Automate flow triggered on Item Journal posting event with condition comparing to Order Line quantity.
  

4. QuickBooks Online

• Feature/Setting: Webhooks on bill/item receipt entry, compared via Custom App/Integration, triggering discrepancy notification.
  

5. Epicor ERP

• Feature/Setting: BPM workflow monitoring Receive Inventory transactions vs PO expected.
  

6. Zoho Inventory

• Feature/Setting: Workflow Rules triggered on Receive Items; custom function checks PO vs received.
  

7. Odoo

• Feature/Setting: Automated Actions on ‘Stock Picking’ record creation and completion; Python server action detects mismatches.
  

8. Salesforce (with Manufacturing/Inventory modules)

• Feature/Setting: Process Builder/Flow on Inventory Transactions, triggers Custom Notification on mismatch.
  

9. ServiceNow

• Feature/Setting: Flow Designer with REST step to query inventory records and trigger Incident if discrepancy found.
  

10. Infor CloudSuite Industrial

• Feature/Setting: Application Event System triggers alert on receipt posting; ION Workflow configured for escalation.
  

11. IBM Maximo

• Feature/Setting: Automation Script monitors PO receipt lines, sends email/creates escalation.
  

12. Netsuite OpenAir

• Feature/Setting: Automated saved searches with alert logic for received vs ordered delta.
  

13. Coupa

• Feature/Setting: Business rule/alert on invoice/receipt record; API can call external workflow/check.
  

14. Kissflow

• Feature/Setting: Automated workflow step analyses incoming receipts vs PO API data.
  

15. UiPath

• Feature/Setting: Robotic Process automation — read data from ERP, compare, send report or alert if mismatch.
  

16. Airtable

• Feature/Setting: Script block or automation triggers on new record; compares fields and flags if discrepancy.
  

17. Monday.com

• Feature/Setting: Automation triggers on item update; custom formula automation checks expected vs. actual.
  

18. Trello (with API/Integration)

• Feature/Setting: Power-up or webhook sends notification to list/card if quantity mismatch is detected.
  

19. Google Sheets

• Feature/Setting: Apps Script automation scans incoming data for order/received mismatch, sends email notification.
  

20. Slack

• Feature/Setting: Incoming webhook from discrepancy workflow sends alert to ops channel on mismatch detection.
  

21. Twilio SMS

• Feature/Setting: API call triggered from backend workflow; sends immediate SMS to relevant manager/supplier.
  

22. SendGrid

• Feature/Setting: Email API as final step in automation, sends detailed report with record linkage.
  

23. PagerDuty

• Feature/Setting: Event-triggered incident using Events API for critical supply discrepancies.
  

Benefits

1. Real-time detection and reporting minimizes delays and disruptions in aircraft supply chain.

2. Automated escalation reduces manual workload for procurement and warehouse teams.

3. Cross-platform support covers diverse SaaS/ERP/internal environments.

4. Documented, auditable workflow enhances compliance with aviation regulations.

5. Improved accuracy and accountability in vendor relations and inventory records.