Expiry monitoring and alerts for parts with shelf-life

Purpose

1.1 Monitor expiry dates for aircraft parts and stock items with designated shelf-lives, automatically generate multi-channel alerts, trigger reordering workflows, provide real-time reporting, ensure regulatory compliance, reduce wastage, and improve overall inventory oversight.

Trigger Conditions

2.1 Scheduled daily scan of inventory for items nearing expiry based on configurable thresholds (e.g., 30, 60, 90 days).
2.2 New stock-in event with shelf-life assigned.
2.3 Changes to shelf-life metadata or batch assignment.
2.4 Manual override by inventory manager.

Platform Variants

3.1 Twilio SMS
• Feature: SMS notifications
• Setting: Webhook action for `messages.create({to: phone, body: "Part X expires soon"})`
3.2 SendGrid
• Feature: Automated expiry email
• Setting: Use `v3/mail/send` API with recipient emails and expiry template
3.3 Slack
• Feature: Channel alert
• Setting: Webhook or `chat.postMessage` with expiry details
3.4 Microsoft Teams
• Feature: Teams message
• Setting: HTTP POST to Teams webhook with JSON card
3.5 Google Sheets
• Feature: Inventory data log
• Setting: Use Sheets API v4, `spreadsheets.values.append` on alert
3.6 Airtable
• Feature: Expiry tracking base
• Setting: PATCH via API on specific row/record for expiry update
3.7 Salesforce
• Feature: Workflow alert and record update
• Setting: Use process builder to trigger alert, `REST API PATCH` for case
3.8 SAP Business One
• Feature: Inventory shelf-life monitor
• Setting: B1if Service Layer, `POST /InventoryGenExitsService`
3.9 Oracle NetSuite
• Feature: Saved search expiry notification
• Setting: SuiteTalk API for search results + `workflowActionScript`
3.10 HubSpot
• Feature: Task creation upon expiry
• Setting: `CRM tasks API`, POST new task with expiry context
3.11 Zoho Inventory
• Feature: Expiry alert
• Setting: Configure webhook integration, `POST` alert to endpoint
3.12 Monday.com
• Feature: Automated board update
• Setting: API mutation, change item status on expiry
3.13 Notion
• Feature: Database mention/comment
• Setting: Use API to append comment with expiry date
3.14 Asana
• Feature: Task assignment
• Setting: Create task via `tasks.create_in_workspace`
3.15 Jira
• Feature: Issue creation for inventory expiry
• Setting: Use REST API `POST /issue`
3.16 ServiceNow
• Feature: Incident alert
• Setting: `POST /api/now/table/incident` with expiry data
3.17 Trello
• Feature: Card creation
• Setting: `POST /1/cards` to add expiry alert card
3.18 Mailgun
• Feature: Transactional alert email
• Setting: `messages.send` with recipient and expiry
3.19 PagerDuty
• Feature: Incident trigger
• Setting: Event API v2, `POST /v2/enqueue` with expiry as trigger
3.20 AWS Lambda
• Feature: Custom expiry logic/execution
• Setting: Schedule function to scan expiry and invoke downstream actions
3.21 Google Calendar
• Feature: Expiry event entry
• Setting: `calendar.events.insert` for part expiry reminders
3.22 Freshdesk
• Feature: Ticket on expiry
• Setting: `tickets.create` API on soon-to-expire parts

Benefits

4.1 Minimize risk of using expired components in aviation supply.
4.2 Reduce inventory waste by enabling proactive stock management.
4.3 Ensure audit readiness and regulatory compliance.
4.4 Automate complex notifications, saving time for staff.
4.5 Standardize multi-channel alerts for improved response.
4.6 Integrate seamlessly with existing business systems for efficiency.