Tracking and allocation of incoming shipments

Purpose

1.1. Centralize, automate, and monitor all inbound parts/supplies, ensuring real-time visibility on shipment location, expected delivery dates, supplier fulfillment performance, and automated allocation to correct warehouses or departments in the aircraft supply chain.
1.2. Eliminate manual logging, improve record accuracy, and trigger downstream actions such as restocking, quality checks, notifications, and procurement workflow optimization.
1.3. Integrate disparate systems like ERP, WMS, carrier APIs, RF scanners, procurement portals, and reporting tools for unified asset tracking and allocation.

Trigger Conditions

2.1. New purchase order created or approved.
2.2. Shipment dispatched update received from supplier or carrier API.
2.3. Carrier tracking number detected or shipment status change (in-transit, delivered, delayed).
2.4. Inventory threshold reached, prompting reorder and shipment allocation.
2.5. Incoming shipment scanned via barcode/RFID at receiving docks.

Platform Variants

3.1. SAP ERP
• Function: Goods Movement (MB01 API); configure inbound shipment record creation and update workflows.
3.2. Oracle NetSuite
• Function: Item Receipt (Transactions API); auto-record shipment arrivals and tie to inventory locations.
3.3. Microsoft Dynamics 365 Supply Chain
• Function: Warehouse management – Inbound Orders; rule-based allocation for parts upon arrival.
3.4. IBM Sterling Supply Chain
• API: Shipment Tracking and Update; ingestion of carrier statuses and allocation triggers.
3.5. Salesforce
• Feature: Inventory Management App; trigger flows via Process Builder for incoming product records.
3.6. ServiceNow
• Function: Procurement Module; auto-create task tickets for physical verification/quality checks.
3.7. Shopify
• API: Inventory/Orders API; auto-update product status when shipment arrives.
3.8. SkuVault
• API: Add Received Inventory; connect scanners for instant allocation on dock-scan event.
3.9. Fishbowl Inventory
• Feature: Import Module; scheduled polling of tracking numbers for auto-allocation.
3.10. Epicor
• Integration Point: Smart Inventory Receiving; rule-based allocation configuration.
3.11. Zoho Inventory
• API: Receive Items endpoint; connect with shipment notification emails or carrier webhooks.
3.12. Manhattan WMS
• Feature: ASN (Advance Shipment Notice) processing module; define workflow to auto-update aggregates.
3.13. Oracle Fusion Cloud
• API: Receiving Receipts endpoint; trigger allocation rules based on shipment contents.
3.14. Google Sheets
• API: Sheets API; update rows on new PO or shipment and email alert on allocation.
3.15. Power Automate
• Trigger: When a SharePoint item is modified; auto-run inventory allocation Flow.
3.16. FedEx Web Services
• API: Track API; poll for inbound shipment status changes.
3.17. UPS Developer Kit
• API: Shipment Tracking; webhook integration for real-time delivery confirmation.
3.18. DHL XML API
• Function: Shipment Event Notification; configure endpoint to update internal allocation DB.
3.19. Twilio SMS
• Feature: Outbound Alerts; automate message to warehouse manager upon shipment arrival.
3.20. Slack
• Function: Incoming Webhooks; post shipment allocation status to inventory channel.
3.21. SendGrid
• Function: Transactional Mail API; trigger allocation email summary to procurement/responsible teams.
3.22. Zebra RFID Middleware
• API: Data Event Processing; assign goods upon RFID scan at receiving stations.

Benefits

4.1. Real-time inbound shipment tracking across warehouses and supply chain locations.
4.2. Reduced manual entry, errors, and delays in allocation and inventory management.
4.3. Rapid detection of shipment issues (delays, misroutes, discrepancies).
4.4. Automated cross-platform notifications and allocation for improved operational efficiency.
4.5. End-to-end audit trails and compliance support for the aviation supply industry.
4.6. Optimized stock levels, increased supplier performance insight, and faster turnaround for maintenance operations.