Stock discrepancy detection and notification

Purpose

1.1. Detect real-time mismatches between recorded and physical stock for aeromodelling inventory, including planes, engines, batteries, and spare parts.
1.2. Immediately notify managers or staff upon discrepancy identification to reduce loss, ensure accurate sales information, and maintain operational efficiency.
1.3. Automatically log each discrepancy, trigger corrective workflows, and synchronize with replenishment systems.
1.4. Create an auditable record for inventory shrinkage, supplier errors, or theft, and integrate inventory data with financial and BI tools for further analysis.

Trigger Conditions

2.1. Scheduled inventory syncs (e.g., nightly comparison of ERP and POS inventories).
2.2. Manual cycle counts or barcode scan results upload by staff.
2.3. External system webhook (e.g., WMS or reconciliation API push).
2.4. Stock movement events from sales, returns, or procurement.
2.5. Periodic batch job pulling stock from connected databases.

Platform Variants

3.1. Shopify
• Inventory API, InventoryLevel/list: Poll inventory levels and cross-check with external data.
3.2. WooCommerce
• REST API, products/stocks endpoint: Retrieve stock data and compare against physical count.
3.3. Lightspeed Retail
• Inventory API, Item GET: Fetch stock per item; trigger on mismatch with physical register.
3.4. Square
• Inventory changes webhook: Receive events; cross-verify with master database or ERP.
3.5. NetSuite
• InventoryAdjustment API: Scheduled inventory reports; flag discrepancies programmatically.
3.6. SAP Business One
• Service Layer, InventoryCounting Service: Automated scheduled stock check and alert if variance found.
3.7. Microsoft Dynamics 365
• InventoryJournal entity: Query for unexpected movement and trigger alerts.
3.8. QuickBooks Commerce
• GET /inventory-quantity: Pull quantities; if mismatched, execute notification workflow.
3.9. Odoo
• Stock.Quant model: Scheduled server actions to spot negative or zero stock anomalies.
3.10. Zoho Inventory
• API, GetInventoryDetails: Compare refreshed data; post alert if variance.
3.11. Oracle NetSuite
• RESTlet: Compare warehouse and store inventory snapshots automatically.
3.12. Google Sheets
• Sheets API, Changes webhook: On stock adjustment rows, invoke validation script.
3.13. Airtable
• Automations: On inventory base changes, run discrepancy check automation.
3.14. Slack
• Incoming Webhook: Send real-time discrepancy notifications to inventory channel.
3.15. Microsoft Teams
• Incoming Webhook or Adaptive Card: Push alert with discrepancy data to specific team.
3.16. Twilio SMS
• Programmable Messaging API: Send SMS when high-priority stock mismatch detected.
3.17. SendGrid
• Mail Send API: Dispatch alert emails detailing item, location, and severity.
3.18. PagerDuty
• Events API v2: Trigger incident for critical or repeated discrepancies.
3.19. ServiceNow
• Table API, Incident creation: Log IT ticket on significant inventory issues.
3.20. Zendesk
• Ticket API: Automatically open support ticket when stock anomaly observed.
3.21. Trello
• Cards API: Create board task for team follow-up.
3.22. Monday.com
• Item creation API: Add row with discrepancy for traceable action.
3.23. Google Drive
• Drive API, File Create: Store discrepancy logs in shared folder automatically.
3.24. Jira
• Issue Create API: Generate issue with item details and root cause field.
3.25. Asana
• Tasks API: Auto-create task for resolution tracking linked to discrepancy report.

Benefits

4.1. Drastically reduces manual reconciliation labor and error.
4.2. Enables fast, informed actions by instantly alerting relevant staff.
4.3. Lowers risk of selling out-of-stock or missing items, improving customer trust.
4.4. Provides audit trail and analytics for shrinkage and supplier quality.
4.5. Streamlines replenishment and reporting workflows, boosting efficiency.