Purpose
1. Provide real-time alerts to warehouse managers and procurement teams when arcade machine parts or finished units reach predefined low-stock thresholds.
2. Ensure seamless inventory replenishment, minimizing out-of-stock disruptions for distributors and entertainment venues.
3. Automate multi-channel notifications (email, SMS, internal chat, voice) to expedite purchase order initiation and maintain service level agreements.
4. Capture historical low-stock incidents for analysis to optimize future stock levels and vendor performance.
Trigger Conditions
1. Inventory count for any SKU in ‘arcade machines’ or related categories falls below the site-specific minimum threshold.
2. Stock is adjusted (manually or via system) and reduced to or below minimum.
3. New sales order or dispatch reduces available stock below threshold.
4. Periodic inventory check via integrated software detects low quantity.
Platform Variants
1. Twilio SMS
3.1.1 Feature/Setting: SMS Notification API; configure webhook to send SMS upon low-stock event, set to required mobile numbers.
2. SendGrid
3.2.1 Feature/Setting: Email API; configure automated email alert using dynamic template triggered by low-stock webhook.
3. Slack
3.3.1 Feature/Setting: Incoming Webhooks; create a dedicated #inventory-alert channel, send JSON payload with SKU and threshold details.
4. Microsoft Teams
3.4.1 Feature/Setting: Connector endpoint; configure webhook to post to procurement/planning team channel instantly.
5. Telegram
3.5.1 Feature/Setting: Bot API; bot sends direct or group message detailing SKU, count, and reorder suggestion.
6. Discord
3.6.1 Feature/Setting: Webhook endpoint; send formatted message to #logistics-alert channel.
7. Zapier
3.7.1 Feature/Setting: Email/Webhooks action; trigger multi-channel notifications or spreadsheet updates when condition met.
8. Google Sheets
3.8.1 Feature/Setting: Google Sheets API; append low-stock event record to log sheet for audit and review.
9. Airtable
3.9.1 Feature/Setting: Automations; trigger ‘send notification’ and ‘update low-stock table’ when quantity updated.
10. HubSpot
3.10.1 Feature/Setting: Workflows; enroll procurement contact in task upon webhook-triggered alert.
11. Salesforce
3.11.1 Feature/Setting: Process Builder; auto-generate task and email using Inventory custom object update trigger.
12. Mailgun
3.12.1 Feature/Setting: Messages API; send templated alert email to inventory control distribution list.
13. Outlook365
3.13.1 Feature/Setting: Power Automate; configure flow to send urgent flagged email to inventory group.
14. Pushover
3.14.1 Feature/Setting: Message API; send push notifications to responsible mobile devices.
15. PagerDuty
3.15.1 Feature/Setting: Events API v2; trigger incident assigned to stock manager on alert.
16. Freshservice
3.16.1 Feature/Setting: Workflow Automator; auto-create ticket on inventory shortage for follow-up.
17. ServiceNow
3.17.1 Feature/Setting: Flow Designer; create incident upon low-stock detected event.
18. Notion
3.18.1 Feature/Setting: Notion API; append status alert to Inventory page database.
19. monday.com
3.19.1 Feature/Setting: Automations; notify inventory group and tag SKUs on workspace dashboard.
20. Asana
3.20.1 Feature/Setting: Rules; create/assign task to procurement team for immediate attention.
21. Webex
3.21.1 Feature/Setting: Bot Integration; post low-stock alert in designated operations space.
22. Mattermost
3.22.1 Feature/Setting: Incoming webhook; push alert to custom channel with threshold data.
Benefits
1. Eliminates manual stock checking and reduces human error in inventory monitoring.
2. Ensures instant awareness and response for wholesale arcade machine suppliers.
3. Supports compliance and audit readiness with historical tracking of all alert events.
4. Allows flexible, multi-channel notification paths suited to any operational workflow.
5. Maintains optimal part and machine availability, directly supporting service levels and business continuity.
Inventory & Stock Management