Automatic import of stock receipts

Purpose

1.1. Enable automatic import of stock receipts for amusement machine suppliers in wholesale entertainment, specifically arcade machine inventory, minimizing manual entry and errors.
1.2. Sync stock arrivals from suppliers, PO systems, shipment emails, or EDI files into central inventory with item, quantity, and date metadata.
1.3. Ensure real-time inventory updates for accurate stock tracking, reordering, and reporting.
1.4. Standardize receipt formats from multiple partners/vendors for unified database ingestion.
1.5. Trigger downstream actions like sales readiness, backorder fulfillment, and accounting updates.

Trigger Conditions

2.1. Arrival of a new digital stock receipt via email, EDI, API, or FTP.
2.2. Creation or status update of purchase order in ERP or supplier portal.
2.3. New shipment notice or ASN matched to inventory reference.
2.4. Periodic polling or webhook event from integrated platforms.

Platform Variants

3.1. SAP Business One
• API: Goods Receipt POST endpoint—configure credentials and mapping for automatic receipt creation.
3.2. Oracle NetSuite
• Feature: SuiteTalk REST web services—set automated import of receipt records on supplier event.
3.3. Microsoft Dynamics 365 Business Central
• Setting: Purchase Receipts API—trigger on inbound shipment status changes.
3.4. QuickBooks Online
• API: Purchase receipt endpoint—configure auto-insert with attachment parsing.
3.5. Zoho Inventory
• API: Auto-create new purchase receipt via webhook listener on supplier system update.
3.6. Odoo
• Setting: Scheduled job running XML/CSV import against stock.picking model.
3.7. Xero
• API: Purchases endpoint with file upload trigger from watched email inbox.
3.8. Shopify
• API: InventoryLevel adjust endpoint via new fulfillment webhook.
3.9. BigCommerce
• Setting: Inventory update API, on receipt email parsed with attachments.
3.10. Cin7
• API: Goods Receipt Import configured for batch or event-based ingestion.
3.11. Fishbowl Inventory
• Integration: XML Import mapped to purchase order numbers and SKUs.
3.12. Unleashed Software
• Feature: Purchases Import API from supplier notifications.
3.13. Brightpearl
• Setting: Goods-in endpoint with PDF parser for mechanical receipt detection.
3.14. TradeGecko (QuickBooks Commerce)
• API: Purchasing Receipt Creation via scheduled fetch and parse of emails.
3.15. Katana MRP
• Setting: Stock Receipt API event handler—auto-run on daily vendor feed.
3.16. DEAR Systems
• Feature: API Purchase Receipts creation mapped from EDI 856 import.
3.17. Vend
• API: Stock on Hand adjustment through supplier webhook trigger.
3.18. Oracle Fusion SCM Cloud
• Function: ReceivingTransactionService—auto-submit on inbound EDI/XML.
3.19. Infor CloudSuite Industrial
• API: GoodsReceiptService—configure mapping from supplier ASN file drop.
3.20. SAGE Intacct
• Function: Purchase Order Delivery endpoint on supplier-email receipt detection.

Benefits

4.1. Eliminates manual stock entry, reducing human error.
4.2. Accelerates inventory visibility, enables prompt sales readiness.
4.3. Standardizes disparate digital receipt formats into a unified view.
4.4. Supports accurate, timely reordering and proactive stock management.
4.5. Integrates upstream supplier data with downstream accounting and reporting.