Automatic warranty and batch tracking

Purpose

1.1. Enable real-time automatic tracking of arcade machine inventory batches, manage and validate warranty periods for each unit, and log all stock movements for compliance, customer assurance, and effective after-sales support.
1.2. Integrate machine serial number assignment, batch allocation, warranty registration, and expiry notifications across supply chain systems and customer communication channels.
1.3. Minimize manual errors, ensure warranty compliance, provide searchable warranty history, and enable instant recall/batch notifications.

Trigger Conditions

2.1. New stock item or batch is registered/received into inventory system.
2.2. Sale or dispatch of arcade machine triggers warranty registration.
2.3. Warranty nearing expiry, triggering customer/manager notifications.
2.4. Batch recall triggered by compliance or manufacturer update.
2.5. Scheduled audit or reconciliation event.

Platform Variants

3.1. Salesforce
• Object Automation: Trigger on Inventory Object update; Field mapping: Serial Number, Batch Code, Warranty Expiry; configure with Salesforce Flow Builder.
3.2. SAP S/4HANA
• Function: Goods Movement BAPI (BAPI_GOODSMVT_CREATE); Custom SAP Workflow for warranty logging on goods issue.
3.3. Oracle NetSuite
• SuiteScript: automate inventory item creation with batch number and custom warranty field; SuiteFlow for expiry alerts.
3.4. Zoho Inventory
• API: Item creation endpoint with custom fields for batch and warranty; webhook notification setup for expiry.
3.5. Microsoft Dynamics 365
• Power Automate: Trigger on Inventory Stock In event; Action: Update Warranty Entity; Notification via Teams/Email.
3.6. Odoo ERP
• Automated Action: Batch and warranty fields update; Scheduled Action for warranty expiry check and notification.
3.7. Shopify (with apps)
• Inventory app API: Add metafields for batch and warranty; Flow app for dispatch-based triggers and notifications.
3.8. Magento Commerce
• API integration: Assign custom attributes for batches & warranty on product; Observer for order-triggered warranty registration.
3.9. QuickBooks Online
• Inventory API: Tag serial/batch on inventory add; Custom field setup for warranty, use Zapier for expiry reminders.
3.10. HubSpot
• Custom Objects: Store warranty & batch info, use Workflows for auto-notification.
3.11. Airtable
• Automation: Configure tables for stock, batch, warranty; run scheduled scripts for expiry checks.
3.12. Monday.com
• Board Automations: Auto-update batch status; Integration recipes for expiry alerts.
3.13. Slack
• App: Use Scheduled Messages and Reminders API to notify warranty expiries to managers.
3.14. SendGrid
• API: Automated warranty expiry email campaigns; Triggered via webhook on expiry date approach.
3.15. Twilio
• SMS API: Batch recall or warranty expiry alert sent to stakeholders/customers on trigger.
3.16. ServiceNow
• Flow Designer: Action on inventory update; notify via tasks or emails for approaching warranty expiry.
3.17. Freshservice
• Ticket Automator: Create ticket for warranty/batch issues; integrate scan/barcode field mapping.
3.18. Google Sheets
• Apps Script: Auto-log batch & warranty; Time-driven triggers for reminders.
3.19. Asana
• Rules: Create warranty/batch tracking tasks; auto-assign on expiry/recall.
3.20. Trello
• Power-Up: Custom fields for tracking; Due Date Alerts on warranty deadlines.
3.21. Smartsheet
• Automated Workflows: Move rows on warranty events, alert assigned contacts.
3.22. Pipedrive
• Workflow Automation: Trigger alerts when warranty end date is reached; map serial and batch fields.

Benefits

4.1. Accurate real-time batch, serial, and warranty oversight for every arcade machine.
4.2. Reduced manual errors; unified searchable warranty and batch history.
4.3. Timely recall and expiry alerts minimizing legal and financial risk.
4.4. Improved compliance, traceability, and customer service post-sale.
4.5. Automated documentation supporting audits, inventory reconciliation, and lifecycle tracking.