Supplier order generation when stock is low

Purpose

1.1. Ensure uninterrupted ingredient supply by automating supplier order generation when inventory levels fall below minimum thresholds.
1.2. Reduce manual tracking errors, save management time, and enhance stock management efficiency.
1.3. Optimize supplier communication for timely replenishment of essential African cuisine ingredients and supplies.

Trigger Conditions

2.1. Product stock count drops below pre-defined reorder level in POS, ERP, or inventory database.
2.2. Periodic inventory check reveals shortage or threshold breach.
2.3. Sales event causing rapid depletion of a particular item.
2.4. Scheduled inventory audit flags low or critical stock status.

Platform Variants

3.1. Shopify
• Feature/Setting: Inventory webhooks; configure webhook to trigger on inventory_quantity_change event.
3.2. Square
• Feature/Setting: Inventory.alerts API; set up lowStockAlerts with preferred thresholds per SKU.
3.3. Toast POS
• Feature/Setting: Inventory thresholds; auto-order triggers using API when items reach minimum amounts.
3.4. Oracle NetSuite
• Feature/Setting: Saved Searches with triggers; configure workflow to initiate purchase order creation.
3.5. SAP Business One
• Feature/Setting: MRP reorder point setup; enable automatic purchase order generation rule.
3.6. Zoho Inventory
• Feature/Setting: Low stock automation; configure “Reorder Point” and workflow to create purchase orders.
3.7. QuickBooks Commerce
• Feature/Setting: Minimum reorder automation rule; auto-generate purchase order when stock is low.
3.8. Microsoft Dynamics 365
• Feature/Setting: Inventory management rule; set up “Stock below threshold” trigger to generate supplier orders.
3.9. Odoo
• Feature/Setting: Inventory rules; activate “Automated Reordering Rules” on product cards.
3.10. Cin7
• Feature/Setting: Automated PO creation; configure “Low Stock Alert” to initiate supplier communication.
3.11. Vend (Lightspeed Retail)
• Feature/Setting: Auto order suggestions; enable reorder notifications and PO automation.
3.12. Fishbowl Inventory
• Feature/Setting: Reorder point module; assigns automatic PO creation per item minimums.
3.13. Xero
• Feature/Setting: Inventory level alert; connect with purchase order workflow linked to suppliers.
3.14. Upserve POS
• Feature/Setting: Stock threshold notifications; set up email or SMS trigger for supplier contact.
3.15. WooCommerce
• Feature/Setting: Stock management event hooks; trigger order action via custom functions or REST API.
3.16. Clover
• Feature/Setting: Inventory app API; use custom script to watch low stock Webhooks and create PO.
3.17. FreshBooks
• Feature/Setting: Automated supplier reminder; use inventory tracking plugin for low stock notifications.
3.18. Revel Systems
• Feature/Setting: Inventory reorder alert; auto-create draft purchase orders via bulk settings.
3.19. TouchBistro
• Feature/Setting: Ingredient tracking; threshold alert triggers vendor notification workflow.
3.20. SAP Ariba
• Feature/Setting: Inventory monitoring integration; use replenishment trigger to initiate order requests.
3.21. QuickBooks Online
• Feature/Setting: Inventory triggers; auto-generate purchase request with supplier details.
3.22. Google Sheets + Apps Script
• Feature/Setting: Stock tracking spreadsheet; time-driven or conditional trigger to send order email.

Benefits

4.1. Reduces risk of ingredient shortages disrupting menu availability.
4.2. Lowers labor cost from manual tracking and ordering.
4.3. Supports better cash flow via optimized inventory levels.
4.4. Enables instant, reliable supplier notification, minimizing lead times.
4.5. Provides accurate historical data to forecast procurement.