Automated reorder point calculation and notifications

Purpose:

1.1. Ensure timely restocking of appliance spare parts based on real-time inventory thresholds.
1.2. Minimize stockouts and overstock situations by automated monitoring and notification.
1.3. Optimize the coordination between warehouse, purchasing, and suppliers.
1.4. Improve cash flow by aligning purchase orders with actual demand patterns.
1.5. Provide audit trails and actionable insights for warehouse managers and procurement teams.
1.6. Facilitate multi-location inventory centralization for spare parts suppliers.
1.7. Automate supplier alerting for reorder requests, approval flows, and delivery follow-up.
1.8. Integrate easily with wholesale operational and supplier management platforms.

Trigger Conditions:

2.1. Inventory count for a specific SKU falls below calculated reorder threshold.
2.2. Scheduled batch inventory check at defined intervals (hourly/daily).
2.3. Receive real-time updates from IoT warehouse weighing systems or barcode scans.
2.4. Supplier’s expected delivery date is overdue by set days.
2.5. Automated audit trail mismatch identified between PO and physical count.
2.6. Stock forecast uses predictive analytics to flag impending shortages.

Platform Variants:

3.1. Microsoft Power Automate
• Setting: Create recurring flow using “When an item is modified” in SharePoint or SQL, connect to “Send email” and “HTTP request” for supplier notification.
3.2. Zapier
• Setting: Use “Inventory updated” trigger with “Webhooks by Zapier” to trigger Slack, Gmail, or SMS.
3.3. Google Apps Script
• Setting: Script in Google Sheets to scan stock column; on threshold breach, send email via MailApp or call webhook.
3.4. Shopify
• App/API: Install “Inventory Levels” app; use “Inventory Levels Update” webhook to trigger notification via Flow app.
3.5. QuickBooks Commerce
• API: Configure Low Inventory Alert workflow to send notification and generate PO draft.
3.6. Oracle NetSuite
• Feature: Use Saved Searches/Workflows for inventory level; configure SuiteFlow to send transactional email to supplier.
3.7. SAP Business One
• Automation: User-Defined Alerts for min stock; Event to call B1if integration for supplier email/SAP Fiori notification.
3.8. Salesforce
• Flow: Use Platform Event for inventory change; trigger Process Builder to notify purchasing team and vendor via email.
3.9. Odoo
• Automation: Inventory app “Minimum Stock Rule” triggers automated vendor RFQ.
3.10. Twilio SMS
• API: On threshold event, trigger “Message Create” API for delivery to procurement or warehouse manager.
3.11. AWS Lambda
• Setting: Scheduled Lambda on DynamoDB/Redshift; if threshold, invoke SES or SNS to alert relevant contacts.
3.12. Slack
• App: Incoming Webhook integration to send real-time alert to logistics channel.
3.13. SendGrid
• API: Use v3/mail/send endpoint to email purchase officers on threshold breach.
3.14. Mailgun
• API: POST to messages endpoint for supplier notification.
3.15. Freshdesk
• Automation: Use Observer rule to auto-create reorder ticket when parts inventory dips.
3.16. Trello
• Power-up: Create card on Parts Restock board via API when item is < reorder point.
3.17. Monday.com
• Automation: “Item below threshold” triggers notification to procurement in board activity log.
3.18. SAP Ariba
• Feature: Requisition Collaboration triggers supplier invitation when restock is needed.
3.19. WhatsApp Business API
• API: Template message triggered to supplier contact on inventory shortfall.
3.20. Jira
• Automation Rule: If inventory issue flagged, auto-create supplier restock issue in Service Management.

Benefits:

4.1. Reduces manual intervention and human error in inventory management.
4.2. Decreases downtime due to out-of-stock spare parts.
4.3. Immediate, multi-channel notification shortens supplier response time.
4.4. Scales across multiple warehouses and product SKUs.
4.5. Integrates with most ERP, inventory, supplier, and communication platforms for seamless automation.