Supplier stock level sync and alerts

Purpose

1. Maintain up-to-date stock data by synchronizing supplier inventory with internal systems.

2. Instantly alert procurement, sales, and warehouse teams to low, critical, or replenished stock.

3. Prevent ordering delays, overselling, and out-of-stock scenarios by real-time inventory visibility across suppliers.

4. Enable auto-reorder functions and early notifications for supply chain disruptions or restock opportunities.

5. Centralize inventory updates across multiple supplier APIs, FTPs, or data feeds into the core inventory management platform.

Trigger Conditions

1. Scheduled sync (e.g., hourly, daily, real-time via webhook).

2. API responses or data feed changes indicating stock variance.

3. Threshold breaches for minimum/maximum SKU levels.

4. Manual sync triggers from user dashboard or ERP.

5. Supplier sends new batch via email, FTP, or EDI.

Platform Variants

1. SAP Business One

• API: Inventory Data Interface — configure for automatic GET/POST polling supplier endpoints.
  

2. Oracle NetSuite

• SuiteTalk REST API — set integration flow for item quantity updates and inventory adjustment triggers.
  

3. Microsoft Dynamics 365 Business Central

• OData/V2 API — map supplier SKU fields, automate sync jobs, enable webhook notifications for inventory levels.
  

4. QuickBooks Commerce

• Inventory API — automate each product’s “quantityOnHand” update with supplier's response.
  

5. Shopify

• Inventory Level API — poll supplier for data, PATCH store inventory, trigger admin app notifications on low stock.
  

6. WooCommerce

• REST API (/products/stock) — periodic GET/PUT to update stock and POST WooCommerce order notification endpoint when threshold breached.
  

7. Cin7 Core (DEAR Systems)

• Inventory API — automate receipt of new supplier data maps, push alerts on low levels.
  

8. TradeGecko (QuickBooks Commerce legacy)

• Products API — auto-update endpoint for SKU quantities, configure webhook triggers for real-time updates.
  

9. Unleashed Software

• Supplier Inventory API — GET recent quantities, sync delta to available stock, send supplier replenishment tasks.
  

10. Odoo

• Stock Quantities REST API — periodic cron task for stock readings, trigger inventory alerts to internal users.
  

11. Twilio SMS

• Messaging API — send SMS alerts to warehouse manager when specific SKUs drop below custom thresholds.
  

12. Slack

• Incoming Webhooks — post real-time channel notifications for any critical inventory event.
  

13. Microsoft Teams

• Adaptive Card Bot — send actionable inventory alert when supplier restock event detected.
  

14. SendGrid

• Email API — auto-email alerts of low/critical stock with dynamic product lists for purchasing.
  

15. Google Sheets

• Google Apps Script — parse supplier CSV files, sync data to inventory tab, and highlight variances.
  

16. Amazon S3

• Lambda Trigger — upload supplier batch file, trigger function to update ERP inventory.
  

17. FTP/SFTP Servers

• Automated FTP job — monitor for incoming supplier feeds, process inventory CSV, and update database.
  

18. HubSpot

• Workflow automation — trigger supplier-based inventory task, assign for follow-up in pipeline.
  

19. Monday.com

• Integration automation — sync custom board with supplier quantities, auto-create purchase task.
  

20. Zapier

• Multi-app workflow — connect supplier emails, parse attachments, route inventory updates to ERP and alert channels.
  

21. EDI Providers (TrueCommerce, SPS Commerce, DiCentral)

• 846 Inventory Feed/EDI Mapping — automate scraping and reformatting supplier EDI 846 documents to inventory sync endpoint.
  

22. Airtable

• API Integration — auto-update base with supplier data, trigger color-coded alerts on inventory targets.
  

23. Jira Service Management

• Asset field update webhook — auto-create issue on low supplier stock for procurement triage.
  

Benefits

1. Eliminates manual stock checks, reducing human error and improving response time.

2. Enables immediate replenishment or alert workflows preventing lost sales from out-of-stock items.

3. Facilitates fully automated procurement decisions and order routing.

4. Enhances visibility across distributed warehouses and supplier relationships in real time.

5. Supports scalability for multi-supplier, multi-location inventory ecosystems.