Expiry date monitoring with auto-reminders

Purpose

1.1. Automate continuous monitoring of ingredient, food, and inventory expiry dates relevant for continental cuisine.
1.2. Automatically detect upcoming expiry, expiring soon, or expired consumables in the inventory.
1.3. Automate scheduled reminders via multiple communication channels to kitchen staff, procurement, and management.
1.4. Reduce manual tracking labor, minimize food wastage, and ensure compliance with food safety regulations.
1.5. Accelerate supplier reordering workflows through auto-generated alerts and automated notifications.

Trigger Conditions

2.1. Arrival of new inventory with captured or entered expiry dates.
2.2. Periodic scheduled scans (daily, hourly, or custom) of the product database for expiry status checks.
2.3. Instantly when any product falls within predefined expiry thresholds (e.g., 7 days, 3 days, expired).
2.4. Manual override or bulk update by inventory manager triggers automated reminder cycle reset.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Send automatic expiry alerts to staff mobile numbers.
• Sample: Configure Message API with dynamic expiry reminders based on inventory status.
3.2. SendGrid
• Feature/Setting: Automate scheduled email notifications on expiring items.
• Sample: Setup Transactional Email API with prescribed content variables.
3.3. Slack
• Feature/Setting: Automated direct message to kitchen or procurement Slack channels.
• Sample: Use Incoming Webhooks or Slack Bots for channel notifications.
3.4. Microsoft Teams
• Feature/Setting: Scheduled expiry notifications posted in specific Teams channels.
• Sample: Leverage Teams Message Connector API for batch alerts.
3.5. Google Sheets
• Feature/Setting: Expiry dates automatically updated and color-coded in Sheets.
• Sample: Configure worksheet triggers and Google Sheets API for automated marking.
3.6. Airtable
• Feature/Setting: Schedule notification using Airtable base expiry columns.
• Sample: Use Airtable Automations with conditional logic on expiry fields.
3.7. Trello
• Feature/Setting: Auto-create Trello cards for expiry-prone lots.
• Sample: Trigger Trello API to add cards with dates and item details.
3.8. Asana
• Feature/Setting: Automated task assignment to check, reorder, or discard items.
• Sample: Use Asana API to auto-create and assign critical expiry tasks.
3.9. Notion
• Feature/Setting: Populate expiry logs on Notion pages or databases.
• Sample: Integrate with Notion API for real-time update flows.
3.10. Monday.com
• Feature/Setting: Automate pulse generation for expiring stock.
• Sample: Configure item automation with expiry conditions in board columns.
3.11. Pipedrive
• Feature/Setting: Create follow-up activities related to supplier re-orders.
• Sample: Trigger Pipedrive Activities API on expiry alert triggers.
3.12. SAP ERP
• Feature/Setting: Automated entry and expiry-based workflow initiation.
• Sample: Use SAP Integration Suite for expiry check event automations.
3.13. Zoho Inventory
• Feature/Setting: Trigger push notifications and emails on approaching expiry.
• Sample: Configure Zoho Inventory webhooks for expiry-sensitive alerts.
3.14. QuickBooks Online
• Feature/Setting: Record loss entries for expired inventory automatically.
• Sample: Set up QuickBooks API workflow for expiry-to-adjustment automation.
3.15. Shopify
• Feature/Setting: Automate inventory status badge update on frontend when expired.
• Sample: Use Shopify Admin API webhooks to automate product updates.
3.16. WooCommerce
• Feature/Setting: Email product expiry alerts to specified roles.
• Sample: WooCommerce REST API triggers based on product meta-data expiry.
3.17. Mailchimp
• Feature/Setting: Automated bulk emails to inventory contacts.
• Sample: Use Mailchimp Campaign API with segmentation filters by expiry.
3.18. WhatsApp Business API
• Feature/Setting: Automated WhatsApp notifications with inventory and expiry details.
• Sample: Message templates auto-triggered for critical inventory expiry points.
3.19. Outlook 365
• Feature/Setting: Calendar events or recurring reminders for managers on expiry checks.
• Sample: Integrate Outlook Calendar API to auto-schedule periodic reminders.
3.20. Jira
• Feature/Setting: Auto-generate issue tickets labeled for urgent replenishment or disposal.
• Sample: Use Jira REST API to create/filter tasks on new expiry events.

Benefits

4.1. Automates detection and escalation, reducing human error in expiry management.
4.2. Automatedly alerts responsible staff, ensuring timely action on expiry-sensitive stock.
4.3. Streamlines supplier reorders and minimizes food wastage with instant expiry automation.
4.4. Improves compliance with health standards and audit trails via automated records.
4.5. Enables automatable, scalable expiry management as inventory and menu breadth increases.
4.6. Automator integrations increase reporting transparency and actionability across teams.
4.7. Reduces costs by automating routine expiry checks and notifications.