Expiry date monitoring and rotation for perishable goods

Purpose

1.1. Automate expiry date monitoring and automated rotation of perishable confectionery inventory to prevent waste, automate stock management, maintain product quality, and assure compliance with health standards.
1.2. Automates alerts, ordering, stock adjustment, and reporting based on real-time expiry status for confectionery products across locations and channels.
1.3. Automating product visibility and shelf arrangement according to freshness to prioritize sales of items nearing expiry.
1.4. Enables automated insights for supplier coordination and data-driven redemption/markdown actions on near-expiry stock.

Trigger Conditions

2.1. Scheduled inventory scan or batch update via POS or warehouse management system.
2.2. Product entry with assigned expiry dates entered or updated in the inventory database.
2.3. Product approaching defined expiry threshold (e.g., 7 days, 3 days, today).
2.4. Inventory item status changes, including receiving, stocking, or sales events.
2.5. Supplier delivery and batch receipt.
2.6. Automated API poll or webhook receiving new or updated expiry data.

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: Automate SharePoint list expiry checks; configure scheduled flow triggering email alerts when dates approach.
3.2. Google Apps Script (Google Sheets)
• Feature/Setting: Time-driven trigger to scan expiry date columns and send Gmail or Slack notifications to managers.
3.3. Twilio SMS
• Feature/Setting: Send automated SMS alert using Twilio Programmable Messaging API for items nearing expiry; configure trigger via HTTP webhook.
3.4. SendGrid
• Feature/Setting: Automate batch emails with expiry lists using SendGrid transactional email API.
3.5. Slack
• Feature/Setting: Send automated, channel-based expiry reminders via Slack Incoming Webhooks.
3.6. Trello
• Feature/Setting: Use Trello API to automate card creation in “Action Required” board for products requiring manual rotation or clearance.
3.7. Airtable
• Feature/Setting: Automate filtered view with color coding; trigger notification automations via Airtable Automations for nearing expiry dates.
3.8. Zapier
• Feature/Setting: Automate expiry date detection flows integrating POS, inventory, email, Slack, and SMS alerts using multi-step Zaps.
3.9. Shopify
• Feature/Setting: Automate tagging of stock as “expiring soon” and schedule price markdown scripts using Shopify Admin API.
3.10. Square Inventory API
• Feature/Setting: Scheduled scans automate identification and notification for perishable stock approaching expiry.
3.11. Notion
• Feature/Setting: Automate database check for expiry and push notifications to Notion users for items needing action.
3.12. Asana
• Feature/Setting: Auto-create tasks for expiry-driven product rotation using Asana’s API for work-management triggers.
3.13. Monday.com
• Feature/Setting: Automate board item status change and notifications for expiring inventory via Integromat/Make or Monday Automations.
3.14. Oracle NetSuite
• Feature/Setting: Automate expiry-based reports and dashboards for warehouse managers using saved search & scheduled workflows.
3.15. SAP Business One
• Feature/Setting: Automated expiry alert configuration via SAP Business One Service Layer API.
3.16. QuickBooks Commerce
• Feature/Setting: Track expiry dates in item records and automate alerts with QuickBooks Custom Fields and automation tools.
3.17. Zoho Inventory
• Feature/Setting: Configure expiry tracking fields and automate reminders using Zoho Flow or custom scripts.
3.18. Freshservice
• Feature/Setting: Automate expiry-based ticket creation for stock audit/rotation using Freshservice API triggers.
3.19. Jira
• Feature/Setting: Automate expiry ticket generation and SLA notifications using Jira Service Management automations.
3.20. Microsoft Teams
• Feature/Setting: Automated chatbot notifications for expiring products, leveraging Power Automate or Teams bots.
3.21. Disciple Media
• Feature/Setting: Push expiry alerts to segmented user groups within a private app via Disciple automations.
3.22. Dropbox
• Feature/Setting: Automated expiry-based document update alerts using Dropbox API webhooks.
3.23. Salesforce
• Feature/Setting: Automate expiry-driven workflows, field updates, and notifications via Salesforce Process Builder or Flow.
3.24. WooCommerce
• Feature/Setting: Setup expiry custom fields; automate price markdowns and notifications with WooCommerce hooks or plugins.
3.25. HubSpot
• Feature/Setting: Automated expiry property workflow to send internal notifications and task assignments.

Benefits

4.1. Automatedly reduces manual stock checks and human error in inventory management for confectionery stores.
4.2. Automates waste reduction by timely rotating or promoting soon-to-expire confectionery items.
4.3. Automation helps assure compliance with food safety regulations and traceability.
4.4. Improves profitability by maximizing the sale of time-sensitive stock through automated markdown and promotional workflows.
4.5. Automation streamlines supplier reordering and strengthens relationships via granular, expiry-driven data insights.
4.6. Frees up staff time for higher-value tasks—because processes are automatedly handled end-to-end.
4.7. Provides real-time visibility and control across single-store or multi-store confectionery retail operations with scalable automation capabilities.