Daily/weekly inventory reconciliation

Purpose

1. Automate scheduled comparison of physical inventory counts with system records to identify variances daily or weekly.

2. Facilitate real-time update of stock levels, flag discrepancies, and issue automated adjustment or alert protocols.

3. Streamline supplier reordering and detect shrinkage or waste for American cuisine restaurants.

4. Integrate with POS, accounting, and vendor platforms for comprehensive, hands-off inventory control.

Trigger Conditions

1. Pre-set time schedule (e.g., 2am daily, every Sunday 3pm).

2. End-of-day POS closure event.

3. Receipt of physical count spreadsheet or mobile app submission.

4. Low inventory detection on key SKUs during sync.

Platform Variants

1. Square POS

• API: Inventory.Counts.List, Inventory.Adjustments.BatchCreate – fetch item counts and submit adjustments via scheduled task.
  

2. Toast POS

• API: Inventory Management Endpoint – trigger reconciliation on schedule, return variances, push automatic corrections.
  

3. Upserve POS

• Feature: Inventory Reports Scheduled Email – configure forwarding of reconciliation reports for parsing and update.
  

4. QuickBooks Online

• API: Inventory.GetInventoryItems, Inventory.UpdateInventory – read/write item counts during sync.
  

5. Xero

• Endpoint: GET /items, POST /items – retrieve and overwrite inventory on reconciliation event.
  

6. MarketMan

• API: /inventory-counts GET and POST – schedule pull of latest count, compare, and update records or order levels.
  

7. Orcavision

• API: InventoryAudit endpoint – daily pull audit history, auto-update ERP or POS record.
  

8. Oracle NetSuite

• API: inventoryAdjustment, scheduled scripts – set auto-execution of batch adjustments from reconciliation logic.
  

9. Lightspeed

• API: GET /inventory, PUT /inventory – periodic download and update of item stocks.
  

10. SAP Business One

• Service Layer: InventoryCountsService – trigger recount, tally variances, update stock via service call.
  

11. Microsoft Dynamics 365

• Data Connector: InventoryJournals API – schedule daily job to fetch and reconcile physical/system disparities.
  

12. Dropbox

• App Event: File Upload webhook – trigger parsing of uploaded Excel/CSV stock counts, map to POS/inventory app.
  

13. Google Sheets

• API: Sheets.Read/Write – auto-import manual count sheet, run logic, output variances to designated cell range.
  

14. Slack

• API: Incoming Webhook – send variance alert messages to back-office, hyperlink corrective action report.
  

15. Monday.com

• API: Boards, Columns, Webhooks – display inventory status board, auto-update from scheduled processes.
  

16. Zoho Inventory

• API: GET /items, POST /inventoryadjustments – automate reconciliation and push out-of-sync notifications.
  

17. BlueCart

• API: GET /inventory, PATCH /inventory – schedule checks, sync deltas, and send reorder requests.
  

18. FreshBooks

• API: Inventory endpoints – synchronize counts, create adjustment entries after reconciliation.
  

19. Delaget

• Integration Hub: Inventory Reconciliation Service – trigger periodic updates, auto-escalate discrepancies.
  

20. Clover POS

• API: Inventory REST – pull items endpoint, reconcile, patch updates on schedule.
  

21. HubSpot

• Custom Object API – auto-log inventory discrepancy task, schedule follow-up for manager review.
  

22. Zendesk

• API: Tickets.Create – generate case on inventory mismatch exceeding predefined threshold.
  

23. Trello

• API: Card Create/Update – log inventory variance cases, assign checklists/action items.
  

24. Jotform

• API: Form Submission Webhook – receive staff count input, route through reconciliation process.
  

Benefits

1. Eliminates manual reconciliation errors and delays.

2. Reduces shrinkage, loss, and unauthorized consumption.

3. Ensures precise on-hand inventory for ordering and financial accuracy.

4. Triggers corrective actions automatically, improving inventory turns.

5. Frees staff to focus on value-added activities and service delivery.