Waste tracking and weekly summary reporting

Purpose

1.1. Automate the daily logging of food waste data by staff, aggregate data weekly, generate summary reports, and deliver insights to managers for continuous inventory optimization, loss reduction, and supplier negotiations.
1.2. Ensure regulatory compliance, monitor cost leakage, compare waste trends week-over-week, and detect recurring waste patterns for corrective action.
1.3. Facilitate data-driven decisions to minimize over-ordering, identify training needs, and support sustainability initiatives.
1.4. Integrate data sources (POS, manual entry, sensor data) for comprehensive tracking and streamlined management.

Trigger Conditions

2.1. Manual submission of waste form at shift end.
2.2. Automated sensor detection of discarded items.
2.3. Scheduled weekly summary generation (e.g., every Monday at 08:00 AM).
2.4. Daily waste data threshold exceeded (e.g., >10 lbs discarded).
2.5. New delivery received or inventory update posted.

Platform Variants

3.1. Zapier
• Feature/Setting: “Webhooks Catch Hook” to receive waste form; “Digest” to compile weekly summary.
3.2. Microsoft Power Automate
• Feature/Setting: “When a Form is Submitted” trigger; “Create HTML Table” for report assembly.
3.3. Google Cloud Functions
• Feature/Setting: HTTP trigger; code block to aggregate waste data daily; output emailed via Gmail API.
3.4. Slack
• Feature/Setting: Scheduled “Reminders” for staff log; “Incoming Webhooks” for report delivery to management.
3.5. Trello
• Feature/Setting: “Create Card” per waste event; “Butler Automation” for weekly summary card.
3.6. Notion
• Feature/Setting: “Database Update” via API for waste log records; weekly rollup property to summarize data.
3.7. Google Sheets
• Feature/Setting: “OnEdit” script for staff form entries; “Apps Script” scheduled summary report generation.
3.8. Airtable
• Feature/Setting: “Form automation” for data capture; “Automation: Send Email” for weekly report.
3.9. Salesforce
• Feature/Setting: “Scheduled Flow” for weekly aggregation; “Reports API” for summary export.
3.10. HubSpot
• Feature/Setting: “Custom Property Update” for inventory event; “Workflow” to email weekly insights.
3.11. QuickBooks
• Feature/Setting: “Expense Recording API” for spoiled items; “Scheduled Report” emailed to finance.
3.12. Square
• Feature/Setting: “Item Modification Webhook” on spoilage; “Report API” for weekly overview.
3.13. Xero
• Feature/Setting: “Manual Journal API” for waste write-offs; “Email report” weekly to management.
3.14. Smartsheet
• Feature/Setting: “Form Submit” for waste entry; “Report Scheduling” for recurring summary delivery.
3.15. AWS Lambda
• Feature/Setting: Triggered by S3 upload of waste log; code aggregates data and emails via SES.
3.16. Monday.com
• Feature/Setting: “Item update automation” for waste event; “Dashboard Widget” for summary view.
3.17. PagerDuty
• Feature/Setting: “Event Trigger” on high waste alert; “Incident log” for extreme loss cases.
3.18. ServiceNow
• Feature/Setting: “Flow Designer” for waste event logging; “Scheduled Job” for reporting.
3.19. Oracle NetSuite
• Feature/Setting: “Inventory Adjustment API” for waste entries; “Saved Search” scheduled summary email.
3.20. Asana
• Feature/Setting: “Task Creation API” for daily logging; “Recurring Task Automation” for weekly summaries.
3.21. Power BI
• Feature/Setting: Automated data refresh; Scheduled dashboards emailed to key stakeholders.
3.22. Tableau
• Feature/Setting: “Web Data Connector” for source integration; “Subscription” for weekly visual reports.
3.23. IBM Watson
• Feature/Setting: “Natural Language Action” for querying trends; “Scheduled Insight” for summary delivery.
3.24. Sisense
• Feature/Setting: “Automated Dashboard” with waste tracking widget; “Alert” on threshold breach.

Benefits

4.1. Reduced manual labor and reporting errors; time savings for staff and management.
4.2. Real-time visibility into waste increases accountability and speeds up interventions.
4.3. Better supplier negotiations, menu design adjustment decisions, and increased regulatory compliance.
4.4. Consistent, auditable records for sustainability reporting and cost optimization.