Automatic stock level monitoring and threshold alerts

Purpose

1. Automate real-time monitoring of fruit inventory stock levels, ensuring automated alerts are triggered when stock falls below thresholds, which automates supplier notifications, stock planning, and minimises overstock or stockouts.

2. Automates detection of fast-moving or slow-moving produce to optimize procurement, logistics, and reduce waste.

3. Enables automated multi-channel alerting (SMS, email, chat, dashboard) for stock replenishment, allowing managers to make quick, data-driven restocking decisions.

4. Automates cross-platform stock updates and synchronizes inventory between physical and digital points of sale, both in-warehouse and across franchise networks.

5. Supports automated analytics of historical data to refine forecasting models, automates reorder logic, and ensures compliance with freshness standards in grocery industry logistics.

Trigger Conditions

1. Automated trigger when SKU stock falls below a predetermined numeric threshold set by product type or sales velocity.

2. Automated timing (scheduled inventory check every X hours), or automatically on creation/adjustment of sales orders or inventory entries.

3. Automated exception triggers based on expiry dates nearing, fast-accelerating depletion, or when comparing against projected sales demand.

4. Automated recurrence for periodical summary notifications (daily/weekly reports).

Platform Variants

1. Microsoft Power Automate

• Feature/Setting: Use “When an item is modified” (SharePoint/Excel connector) + “Send an email notification”; automates stock threshold monitoring.
  

2. Zapier

• Feature/Setting: “Inventory item low” trigger (Zoho Inventory/WooCommerce) + “Send SMS” action; automates alert workflows for low stock.
  

3. Integromat (Make)

• Feature/Setting: Watch new/updated rows (Google Sheets) + HTTP module; automates API calls to messaging apps when stock is low.
  

4. Salesforce

• Feature/Setting: Workflow Rules + “Send Alert” action on Stock Object; automates internal notification to supply chain managers.
  

5. Airtable

• Feature/Setting: “When record matches conditions” automation for < threshold + “Send Slack message”; automated alert for replenishment.
  

6. Slack

• Feature/Setting: Incoming Webhooks + Bot Messages posted to inventory channel on low-stock event; automates cross-team alerting.
  

7. Twilio

• Feature/Setting: Programmable SMS API; automates SMS sending when webhook is triggered by stock API.
  

8. SendGrid

• Feature/Setting: Automated email via transactional template API integrating with backend stock system; automates threshold notifications to suppliers.
  

9. Google Sheets

• Feature/Setting: App Script onEdit() function automates monitoring inventory cells and triggers Gmail/Slack APIs.
  

10. Shopify

• Feature/Setting: “Inventory Level Update” webhook + notification app; automates manager and vendor alerting.
  

11. WooCommerce

• Feature/Setting: Stock management system + REST API; automation of push-alert to store admin when fruits hit reorder point.
  

12. Zoho Inventory

• Feature/Setting: Use webhooks and “Low Stock Alert” workflows; automates supplier and procurement notifications.
  

13. Oracle NetSuite

• Feature/Setting: Saved Search + Workflow automates email reminders/alerts to purchasing on low inventory levels.
  

14. QuickBooks Commerce

• Feature/Setting: Automated reporting when “Available” inventory field < threshold; automates internal and external alerts.
  

15. SAP Business One

• Feature/Setting: Alert Management setup for “Minimum Inventory Level Breached”; automates notification/services tickets.
  

16. Mailgun

• Feature/Setting: Automated transactional email API to send stock notifications from ERP system.
  

17. Monday.com

• Feature/Setting: Low-stock Automation Recipe: “When item status changes to low, notify team”; automates workflow directly in boards.
  

18. Freshdesk

• Feature/Setting: Ticket Automator creates tickets assigned to purchasing when stock drops, using API integration.
  

19. Pipedream

• Feature/Setting: Automate HTTP-triggered workflows to connect inventory system events to notification platforms (e.g., Discord, Telegram).
  

20. Amazon SNS

• Feature/Setting: Automates broadcast SMS/email/push notification to distributed teams on low inventory via subscription topics.
  

Benefits

1. Automates visibility, reducing manual errors and enabling instant awareness of supply risks.

2. Enables multi-channel, automated and reliable alerting to different stakeholders, enhancing coordination.

3. Automates operational workflows for fruit wholesalers, allowing teams to act before stockouts or wastage.

4. Reduces time spent monitoring spreadsheets and stock software manually, increasing accuracy and operational velocity through automation.

5. Automates standardized reporting and communication, ensuring that inventory and supplier management activities are proactive, not reactive.