Sync supplier invoices into ERP or accounting systems

Purpose

1.1. Automate the extraction, validation, and synchronization of supplier invoices from multiple inbound sources into central ERP or accounting platforms for seamless inventory, procurement, and financial management.
1.2. Ensure all invoice data enters inventory records in near real-time to prevent errors, enable timely payment processing, enhance supplier relationships, and maintain up-to-date financial reporting across the HVAC wholesale filter supply chain.

Trigger Conditions

2.1. Receipt of supplier invoice as email attachment (PDF, XML, or CSV format).
2.2. Upload of invoice to a shared cloud folder (Google Drive, OneDrive, Box, Dropbox).
2.3. Direct supplier invoice API push to predetermined endpoint.
2.4. Manual entry or scan into web portal via OCR-enabled form.
2.5. Scheduled polling of supplier portals for new invoice entries.

Platform Variants

3.1. Microsoft Dynamics 365
• API: 'Finance and Operations – Vendor Invoice Journals' endpoint configuration for automatic inbound entries
3.2. SAP S/4HANA
• Function: 'BAPI_INCOMINGINVOICE_CREATE' for programmatic invoice creation
3.3. NetSuite
• API: 'REST API – Vendor Bills' (POST vendor invoice as Bill)
3.4. QuickBooks Online
• API: 'Create Bill' endpoint for new vendor invoice entry
3.5. Xero
• API: 'Invoices' POST endpoint in Xero API to create Accounts Payable invoice
3.6. Sage Intacct
• API: 'create_potransaction' for Vendor Invoices
3.7. Odoo
• Function: 'account.move' model, 'create' method for supplier bills
3.8. Oracle Fusion Cloud ERP
• REST API: '/fscmRestApi/resources/latest/invoices' POST endpoint
3.9. Zoho Books
• API: 'Create Purchase Bill' endpoint
3.10. FreshBooks
• API: 'Bills' POST endpoint for supplier invoice ingestion
3.11. MYOB
• API: 'Purchase/Bill' POST endpoint for new bills
3.12. Wave Accounting
• API: 'Bills' create endpoint
3.13. TallyPrime
• Import Function: 'Tally XML Import' for voucher entries
3.14. Epicor Kinetic
• API: 'APInvoiceSvc/CreateInvoice' endpoint
3.15. Infor CloudSuite
• API: 'Supplier Invoice Interface API'
3.16. Acumatica
• API: 'AP Bill' endpoint
3.17. Deltek Costpoint
• API: 'Vendor Invoice Entry'
3.18. Priority Software
• API: 'Vouchers' POST endpoint
3.19. FinancialForce
• API: 'APInvoice__c' object in Salesforce
3.20. Syspro
• Function: 'Supplier Invoice Upload Gateway' API
3.21. Microsoft Power Automate
• Connector: 'When a file is created in a folder' + 'Create item' in chosen ERP
3.22. Google Apps Script
• Function: 'Drive.Files' trigger + custom HTTP request to ERP endpoint
3.23. Dropbox API
• Webhook: 'files.upload' event trigger > forward to ERP

Benefits

4.1. Accelerates invoice-to-payment cycles and reduces manual data entry.
4.2. Increases accuracy and compliance by minimizing human error.
4.3. Creates a full, real-time audit trail for all supplier transactions.
4.4. Enhances supplier relationships through prompt, accurate processing.
4.5. Ensures inventory and financial records remain synchronized for efficient supply chain operations.
4.6. Scalable, supports multi-channel invoice intake, and adapts to evolving supplier processes.