Automated low-stock alerts and reorder emails to suppliers

Purpose

1.1. Continuously monitor inventory levels for key ingredients specific to Andhra cuisine.
1.2. Instantly detect when any item's stock falls below a preset threshold.
1.3. Automatically notify purchasing managers and send reorder emails to preferred suppliers with itemized requests.
1.4. Minimize ingredient shortages, prevent menu disruptions, and streamline supplier collaboration.
1.5. Reduce manual tracking workload and errors, ensuring stock consistency and customer satisfaction.

Trigger Conditions

2.1. Inventory database or spreadsheet logs an item’s quantity at or below its minimum defined stock.
2.2. Scheduled daily/real-time inventory scans detect low levels for tracked SKUs.
2.3. Manual event, such as inputting a received order or stock audit, identifies under-threshold inventory.

Platform Variants

3.1. SAP Business One
• Function: Inventory Alerts
• Setting: Configure Alert Management to trigger when specific items reach reorder point.
3.2. Oracle NetSuite
• Function: Saved Search + Workflow
• Setting: Define ‘Low Inventory’ search query; set workflow to send vendor email on match.
3.3. Microsoft Power Automate
• Function: Scheduled Cloud Flow
• Setting: Connect to inventory data source and use automated triggers with "When a row is modified".
3.4. Google Sheets + Apps Script
• Function: Script-Driven Email Notifications
• Setting: Custom script checks rows, triggers Gmail API on low stock.
3.5. Airtable
• Function: Automation Scripts
• Setting: Use ‘When record matches conditions’ automation to send email via Gmail integration.
3.6. Zoho Inventory
• Function: Workflow Rules
• Setting: Set reorder point; activate workflow to email supplier with reorder request.
3.7. Odoo
• Function: Automated Actions
• Setting: Configure automated procurement rules and supplier email triggers.
3.8. QuickBooks Commerce
• Function: Low Stock Alerts
• Setting: Enable and customize alerts and automatic vendor emailing.
3.9. Square for Restaurants
• Function: Inventory Threshold Alerts
• Setting: Activate low-stock email notifications under Inventory section.
3.10. SAP S/4HANA
• Function: Smart Business Alerts
• Setting: Set up Smart alerts dashboard for minimum stock and enable workflow email to suppliers.
3.11. Shopify (Restaurants Extension)
• Function: Inventory App Integration
• Setting: Use an inventory app like Stocky with low stock email automation.
3.12. Slack (via Zapier/Make)
• Function: Workflow Integration
• Setting: Configure workflow to trigger message on low stock and email via SMTP plugin.
3.13. Freshdesk Workspace
• Function: Automated Ticket Creation
• Setting: Use workflow automations to notify procurement team for reorder.
3.14. SendGrid
• Function: Transactional Email API
• Setting: Configure automated email via API when webhook receives low-stock signal.
3.15. Twilio SendGrid + Airtable
• Function: Email Notifications
• Setting: Scripted Airtable automation posts to SendGrid API when ingredient stock low.
3.16. EmailOctopus
• Function: SMTP/API Trigger
• Setting: Integrate with inventory app via Zapier, triggering supplier email.
3.17. Trello
• Function: Automated Card Creation
• Setting: Power-Up to post card and notify staff on low inventory and add supplier email link.
3.18. Monday.com
• Function: Custom Automations
• Setting: Automation recipe to notify and email supplier when item status = ‘Low’.
3.19. Asana
• Function: Rule-Based Alerts
• Setting: Create automation to assign task and send supplier email on specific trigger.
3.20. REST API Integration
• Function: Custom Endpoint
• Setting: Create endpoint that inventory system posts to; script sends formatted reorder email.
3.21. Brevo (formerly Sendinblue)
• Function: Transactional Email
• Setting: Integrate with third-party automation to deliver supplier reorder messages.
3.22. Microsoft Outlook Automation
• Function: Rules & Flow
• Setting: Use Office 365 Flow for automated email to supplier when receiving flagged message.

Benefits

4.1. Eliminates manual stock monitoring error for Andhra cuisine core ingredients.
4.2. Ensures on-time supplier communication and restocking.
4.3. Reduces risk of running out of best-selling dishes.
4.4. Saves administrative hours managing procurement.
4.5. Improves supplier relationship through consistent, timely orders.