Centralized ingredient and product tracking

Purpose

1.1. Enable a unified dashboard for real-time tracking of ingredients and finished products across kitchen, storage, and procurement points.
1.2. Minimize manual tracking errors and redundant entry, improving inventory accuracy for Andhra cuisine establishments.
1.3. Automate synchronization of stock levels, expiration dates, batch lots, and reorder alerts to streamline procurement and avoid food wastage.
1.4. Integrate procurement, kitchen prep, and sales data to forecast demand with precision and optimize stock holding.
1.5. Consolidate supplier communications and stock receipts, ensuring compliance with safety and freshness standards.

Trigger Conditions

2.1. New stock entry from supplier marked in POS or inventory system.
2.2. Ingredient usage logged during recipe prep by kitchen staff.
2.3. Sales order confirmed on POS platform.
2.4. Stock level crossing minimum threshold or ingredient expiring soon.
2.5. Batch recall alert issued from supplier or quality/inspection module.

Platform Variants

3.1. Zoho Inventory
• API: Item Updated/Created Webhook; configure webhook URL; sync item/stock update events.
3.2. Microsoft Dynamics 365 Supply Chain Management
• Feature: Data Integrator; set up data entity mapping for InventoryOnHand entity push.
3.3. SAP Business One
• Function: Service Layer API, InventoryTransfersService; endpoint for transaction events.
3.4. Oracle NetSuite
• API: REST Inventory Balance and Item endpoints; poll for changes in stock/expiration.
3.5. Toast POS
• Feature: Inventory API; enable webhook on ingredient usage events.
3.6. Square for Restaurants
• API: Inventory.counts endpoint; periodic reconcile to track ingredient outflow.
3.7. Revel Systems
• Feature: Inventory Adjustment API; event hook for ingredient depletion.
3.8. Upserve POS
• Integration: InventoryMovement Webhook; triggers on any product/ingredient movement.
3.9. Lightspeed Restaurant
• Feature: Stock Level Alert integration; configure to send webhook at minimum quantity triggers.
3.10. QuickBooks Commerce
• Function: Receive PurchaseOrder.created event; track and register incoming ingredient batches.
3.11. Shopify
• API: InventoryLevel endpoint; webhook on update/low stock.
3.12. FreshKDS
• Feature: Kitchen event webhook; log ingredient use per order.
3.13. Slack
• App: Incoming Webhooks; notify managers on critical stock/expiry events.
3.14. WhatsApp Business API
• Event: Send alert message via template when order triggers low stock.
3.15. Google Sheets
• Script: OnChange trigger; auto-log batch numbers and expiry dates from central source.
3.16. Airtable
• Automation: Table update webhook for ingredient lot-tracking and alert generation.
3.17. Monday.com
• Automation: Item status change trigger; synchronize inventory Kanban with supply levels.
3.18. Smartsheet
• Function: Update Row webhook; record ingredient batch receipt with timestamp.
3.19. SAP Ariba
• API: GoodsReceiptNotification; connect for supplier shipping updates.
3.20. Coupa
• API: Inventory Count Events; setup to receive periodic automated comparisons with on-hand data.
3.21. Trello
• Automation: Card moved/labelled (e.g., Low Stock); auto-create purchase task.
3.22. Salesforce
• Feature: Change Data Capture (CDC) for Product2 and Inventory_Level__c; stream live data to inventory app.
3.23. Jira
• Webhook: Issue Created for Supply Chain module; escalate batch recalls to operations.
3.24. Asana
• Automation: Create task on ingredient expiry/shortage via webhook call.

Benefits

4.1. Seamless, reliable, and near-real-time tracking reduces inventory losses and spoilage.
4.2. Predictive restocking cuts costs and avoids ingredient runouts during peak Andhra dish demand.
4.3. Automated recalls and alerts mitigate food safety and compliance risks.
4.4. Effortless cross-platform data consolidation enables performance analytics and continuous process optimization.
4.5. Enhances culinary consistency, delights customers, and boosts operational profitability.