Monitoring expiration dates and batch tracking

Purpose

1.1. Automate detection and alerting for food ingredient expiration and batch status; ensure compliance, safety, and quality for Andhra cuisine operations.
1.2. Centralize tracking across multiple suppliers, automate procurement triggers, prevent ingredient spoilage, and safeguard customer health.
1.3. Enable actionable notifications, automatic inventory adjustments, and historical traceability to meet regulatory and operational standards.

Trigger Conditions

2.1. Scheduled scan of inventory records for approaching/expired dates or batches flagged for recall.
2.2. Item receipt event, adding new batch/expiration details triggers validation.
2.3. Manual adjustment triggers recalculation of at-risk items.
2.4. Integration with supplier feed indicates new batch or recall notification.
2.5. Threshold event when remaining shelf-life matches pre-set alert days.

Platform Variants

3.1. Twilio SMS
- Feature/Setting: Messaging API; Configure inventory alert webhook to send SMS to manager’s phone.
3.2. SendGrid
- Feature/Setting: Email API; Set up batch expiration template, triggered by inventory status change.
3.3. Slack
- Feature/Setting: Incoming Webhook; Notify operations channel for urgent batch risks.
3.4. Microsoft Teams
- Feature/Setting: Connector; Post scheduled batch status report to designated team.
3.5. Google Sheets
- Feature/Setting: Sheets API; Auto-update inventory file with batch status and expiration date color codes.
3.6. Airtable
- Feature/Setting: Automation scripts to move batches between tables on expiry or delivery event.
3.7. Freshdesk
- Feature/Setting: Ticket API to auto-create support ticket on expired batch detection.
3.8. Trello
- Feature/Setting: Card creation via API; Add card to “Expiring Soon” list for review.
3.9. Notion
- Feature/Setting: Database API; Update or flag ingredients in Notion inventory system.
3.10. Monday.com
- Feature/Setting: Automations; Move item to 'To Order' group when batch is close to expiring.
3.11. Zoho Inventory
- Feature/Setting: Custom workflows; Auto-generate reorder when batch expiry hits threshold.
3.12. QuickBooks
- Feature/Setting: Inventory API; Adjust quantities and flag expired stock in records.
3.13. SAP Business One
- Feature/Setting: Inventory Management Module; Auto-generate alerts for warehouse managers.
3.14. Oracle NetSuite
- Feature/Setting: Workflow engine; Email alerts and auto-remove expired lots from available stock.
3.15. Shopify
- Feature/Setting: App API/Webhook; Sync batch status and display inventory warnings in back office.
3.16. Square
- Feature/Setting: Inventory API; Trigger item disable or reorder prompts at set expiry intervals.
3.17. HubSpot
- Feature/Setting: Workflow Automation; Send internal notification based on inventory stage.
3.18. Mailgun
- Feature/Setting: Transactional Email API; Bulk-send compliance notifications for expired goods.
3.19. Jira
- Feature/Setting: Issue creation; Open task for investigation when a batch is flagged.
3.20. PagerDuty
- Feature/Setting: Incident Trigger API; Escalate urgent expiry or recall cases to senior staff.
3.21. Dropbox
- Feature/Setting: Files API; Archive batch records upon expiration/recall for audit purposes.
3.22. Pabbly Connect
- Feature/Setting: Workflow automation; Integrate batch updates from POS or supplier feed.

Benefits

4.1. Mitigates health and regulatory risks by proactive expiration monitoring.
4.2. Minimizes waste through timely supplier reordering and FIFO batch rotation.
4.3. Improves transparency and accountability for procurement and kitchen teams.
4.4. Streamlines traceability for audits and recall events.
4.5. Optimizes staffing by automating routine checks, freeing resources for differentiated service.