Stock reconciliation syncing sales to inventory updates

Purpose

1.1. Ensure all sales data at Andhra cuisine restaurant directly updates inventory for real-time stock reconciliation.
1.2. Prevent stockouts, overstock, and pilferage by matching sold items against inventory reduction instantly.
1.3. Enable accurate ordering and procurement decisions based on live inventory-depletion records.
1.4. Automate syncing between POS and inventory systems to remove manual intervention and errors.
1.5. Integrate sales channels (dine-in, takeaway, online delivery) so all reduce inventory simultaneously.

Trigger Conditions

2.1. Completion of a sales transaction on POS or online order system.
2.2. Inventory check at predefined intervals (e.g., nightly batch process).
2.3. Manual stock adjustment entries by staff or managers.
2.4. Receiving new stock or supplier delivery.

Platform Variants

3.1. Square POS
• Feature: Webhooks – Configure to trigger on completed sale, push itemized sale data to inventory API.
3.2. Shopify
• Setting: Order Webhook – Set webhook on new paid order to POST order line-items to inventory system endpoint.
3.3. Toast POS
• API: Real-time Sales API – Set to transmit every closed ticket to inventory adjustment endpoint.
3.4. Oracle MICROS
• Function: Export Function – Schedule export of daily sales summaries, auto-ingest with inventory module adjustments.
3.5. Lightspeed
• API: Inventory Update Endpoint – Integrate with Sales endpoint for real-time deduction of sold SKUs.
3.6. Zoho Inventory
• Feature: API SalesOrders – Use SalesOrder Created webhook to trigger inventory reduction with UpdateItemQuantity.
3.7. QuickBooks Commerce
• API: Sales Receipt Hook – Set event to adjust available inventory via AdjustInventory endpoint.
3.8. TouchBistro
• Setting: CloudSync – Enable to auto-push closed check data to inventory partner.
3.9. Revel Systems
• API: ItemSold Event – Trigger PATCH to inventory on every unit sold.
3.10. Vend (Lightspeed Retail X)
• Feature: Webhook on Sale Event – Auto-update product stock by connecting Sale.completed webhook to inventory endpoint.
3.11. WooCommerce
• Function: 'woocommerce_order_status_completed' hook – Sync inventory decrease on order status update.
3.12. SAP Business One
• API: Service Layer SalesOrder – Link sales postings to inventory module for instant decrement.
3.13. Clover
• Setting: Order Paid Webhook – Set up webhook to post item sale event to inventory service.
3.14. Upserve POS
• Feature: Transaction API – Pull closed tab data; PATCH to inventory system by ingredient.
3.15. Loyverse
• Function: Sales API Webhook – Forward each sale item to stock adjustment endpoint.
3.16. NetSuite
• Feature: SuiteScript – Automate inventory deduction on new transaction entry.
3.17. Odoo
• API: stock.inventory.adjustment – Trigger from sale.order completion process.
3.18. Microsoft Dynamics 365
• API: SalesOrderPosted Event – Integrate with inventory adjustment workflow.
3.19. TallyPrime
• Function: VoucherEntry – Extract Sale voucher event, push for inventory sync.
3.20. GoFrugal
• API: SalesBill Webhook – On sales bill generation, auto-trigger inventory deduction API.

Benefits

4.1. Eliminate manual entry, reducing human error and administrative burden.
4.2. Maintain always-accurate stock levels for all ingredients and menu items.
4.3. Rapid procurement based on real consumption, reducing waste and shortages.
4.4. Centralized, real-time visibility for audit, reporting, and compliance needs.
4.5. Seamless multi-channel inventory updates supporting complex restaurant workflows.