Waste and spoilage logging with notifications

Purpose

 1.1. Precisely log all waste and spoilage events in real time for Andhra restaurant inventory (ingredients, prepped dishes).
 1.2. Enable automated notifications to kitchen managers, procurement, and leadership on waste events.
 1.3. Create historical logs for trend analysis, supplier accountability, and process refinement.
 1.4. Integrate logs with accounting and supply ordering to minimize losses and optimize future stock.
 1.5. Ensure compliance with safety and local food-waste regulations through traceable digital records.

Trigger Conditions

 2.1. Staff submits a waste/spoilage report via mobile, web form, or POS.
 2.2. IoT sensor or scale detects weight loss below threshold and flags spoilage.
 2.3. Daily/shift inventory check concludes with discrepancies against expected stock.
 2.4. Expiry date reached without item use, registered in inventory system.
 2.5. Manual override/correction by supervisor following quality check.

Platform Variants

 3.1. Airtable
  • Feature: “New record” trigger in Waste Log base; automate push to waste-tracking view.
 3.2. Slack
  • Feature: Incoming Webhooks; send channel/DM alerts for each logged spoilage.
 3.3. Twilio SMS
  • API: Messages.create(); send immediate text alerts for large-value events.
 3.4. Trello
  • Feature: “Card created” in Waste List; assign action cards for follow-up.
 3.5. Zapier
  • Function: Filter + Formatter; route log data and trigger Slack/outlook/HTTP actions.
 3.6. Google Sheets
  • API: Append new row on waste event; analyze monthly spoilage rates.
 3.7. Microsoft Power Automate
  • Trigger: Power Apps form submit; Email and Teams notification flows.
 3.8. SendGrid
  • API: Send Mail; dispatch detailed incident emails to managers.
 3.9. Asana
  • Feature: Auto-create task with relevant project/tag when new wastage reported.
 3.10. monday.com
  • API: Create item; notify inventory workflow board.
 3.11. Notion
  • API: Insert row in Waste table; set up scheduled summary pages.
 3.12. Salesforce
  • API: Custom Object Log; trigger Chatter notification on threshold breaches.
 3.13. Mailgun
  • API: /messages endpoint; batch email to procurement staff.
 3.14. Jira
  • API: Create Issue for related operational follow-up.
 3.15. ServiceNow
  • Feature: Incident ticket auto-generation and workflow assignment.
 3.16. Firebase
  • Realtime DB trigger; log spoilage events and push notification via Cloud Messaging.
 3.17. Typeform
  • Submission event; log data and route to backend for action.
 3.18. Pushover
  • API: /messages; send mobile push notification to designated staff.
 3.19. Outlook Office365
  • Mail.Send API; auto-email supervisors and store chain.
 3.20. Intercom
  • Incoming event; send chat or notification to operations user segment.
 3.21. SysAid
  • Incident auto-create on new waste event input; alert maintenance or kitchen.
 3.22. Datadog
  • Custom Metric and Alert; integrate spoilage logs, trigger Ops notifications.
 3.23. PagerDuty
  • Events API; send high-urgency alerts for repeated/large waste instances.

Benefits

 4.1. Radically reduces manual, error-prone reporting and ensures immediate escalation.
 4.2. Provides historical analytics to inform purchasing, supplier relations, and menu engineering.
 4.3. Ensures compliance and traceability for health and safety audits.
 4.4. Lowers food costs and shrinkage by making spoilage visible and actionable in real-time.
 4.5. Improves accountability across shifts and or multiple locations.