Automatic inventory reconciliation with received shipments

Purpose

1. Automatically reconcile inventory records when new seafood shipments are received, updating quantities, tracking spoilage, validating purchase orders, synchronizing with POS, and triggering reorders if discrepancies are found to optimize stock accuracy, minimize waste, and ensure regulatory compliance for a specialty seafood operation.

Trigger Conditions

1. Electronic receipt of shipment confirmation from supplier (API call, email, EDI, or file upload).

2. Barcode or RFID scan of shipment upon arrival.

3. Manual entry of received items in inventory system.

4. Scheduled batch check at close of receiving window.

5. Receipt of third-party logistics notification or bill of lading.

Platform Variants

1. Oracle NetSuite

• Inventory Management API: Configure real-time POST endpoint to update warehouse records on shipment receipt.
  

2. SAP Business One

• Goods Receipt PO Service Layer: Automate POST to update stock & validate incoming deliveries.
  

3. Microsoft Dynamics 365 Business Central

• Inventory Transactions API: PATCH items upon ASN (Advanced Shipping Notice) event.
  

4. Square for Restaurants

• Inventory Webhooks: Set up webhook to auto-adjust inventory when stock-inward is logged.
  

5. Toast

• Inventory Sync API: Integrate to immediately sync item counts after delivery approval.
  

6. Upserve

• Vendor Integration: Automate update via delivery receipt JSON endpoint.
  

7. Restaurant365

• Purchasing Module API: Configure data flow for automated received item entry.
  

8. MarketMan

• Invoices & Deliveries API: POST invoice data to trigger item quantity reconciliation.
  

9. TouchBistro

• Stock API: Enable update call to adjust item status based on delivery scan.
  

10. Clover

• Inventory Endpoint: PATCH product quantities via REST on shipment verification.
  

11. BlueCart

• Receiving API: Listen for delivered order hook and update per item received.
  

12. QuickBooks Commerce (TradeGecko)

• Purchase Orders Webhook: Process goods-in to reconcile inventory with PO automatically.
  

13. ShipStation

• Integrations API: Automate push of shipment data to inventory management service.
  

14. Fishbowl Inventory

• Receiving API: Auto-receipt entry and matching against order reference.
  

15. ZippyApp (Restaurant Supply Integrator)

• Supplier Sync: Activate real-time webhook to trigger inventory updates from B2B vendors.
  

16. Lightspeed Restaurant

• Inventory API: PUT updated count after supplier delivery event.
  

17. Revel Systems

• Inventory Management API: Automated push for received goods to update quantities.
  

18. Xero Inventory

• Goods Received Endpoint: Create event-driven adjustment via purchase invoice.
  

19. Vend POS

• Stock Order Integration: PATCH quantity as items are marked received.
  

20. Shopify (for Retail F&B)

• InventoryLevel Adjust API: Auto-adjust location-level stock on receiving confirmation.
  

Benefits

1. Eliminates manual data entry errors and reduces staff workload.

2. Maintains real-time and accurate seafood inventory, reducing spoilage.

3. Enables instant validation between orders and deliveries, catching supplier issues early.

4. Connects all stock-keeping platforms and triggers automatic reorder workflows as needed.

5. Ensures full traceability for regulatory compliance and food safety audits.