Integration with accounting for cost of goods sold calculations

Purpose

1.1. Automatically synchronize inventory reductions from seafood purchasing and dish sales with accounting records to generate timely, accurate Cost of Goods Sold (COGS) calculations for specialty seafood restaurants.
1.2. Streamline financial reporting by linking inventory movements and invoices directly to accounting, reducing manual entry and errors.
1.3. Enable compliant, data-driven decisions on pricing, supply, and menu optimization through real-time COGS updates.
1.4. Support forecasting and budgeting with current, actionable COGS indicators tied to seafood stock and supplier costs.

Trigger Conditions

2.1. New seafood product received and entered into inventory system.
2.2. Sale of menu item or dish containing tracked inventory item.
2.3. Manual stock adjustment, spoilage, or waste reported.
2.4. Period-end or scheduled batch COGS reconciliation request.
2.5. Receipt of supplier invoice or bill related to inventory item.
2.6. POS system logs completion of a seafood meal transaction.

Platform Variants

3.1. QuickBooks Online
• Feature/Setting: Create/Update Expense via API (/v3/company/{companyId}/purchase) & Inventory Asset Tracking; configure triggers on invoice & item receipt.

3.2. Xero
• Feature/Setting: Inventory API (POST /api.xro/2.0/Items) and Manual Journals for COGS via webhooks on bill and sale.

3.3. NetSuite
• Feature/Setting: Inventory Adjustment & Item Receipt API; SuiteScript workflow for automated COGS journal entries on transaction.

3.4. Sage Intacct
• Feature/Setting: InventoryControl.updateItem & GL transaction API; trigger journal entry on item issue/sale.

3.5. SAP Business One
• Feature/Setting: InventoryTransferRequestService and JournalEntryService; automate on delivery/order document.

3.6. Zoho Books
• Feature/Setting: Item Adjustments API and Purchase/Sales Order webhook handling.

3.7. FreshBooks
• Feature/Setting: Expenses (POST /accounting/account_id/expenses/expenses) & Invoices API for matching seafood sales and purchase transactions.

3.8. Wave Accounting
• Feature/Setting: Receipts API & Transactions endpoint to post cost movements.

3.9. Microsoft Dynamics 365 Business Central
• Feature/Setting: InventoryJournal API (POST /v2.0/companies/{companyId}/inventoryJournals) and SalesEntry event hook.

3.10. Oracle NetSuite ERP
• Feature/Setting: Custom RESTlets for inventory cost flows; auto-journal on sales order posting.

3.11. Odoo
• Feature/Setting: Stock Module API & Automated Actions for COGS on inventory valuation change.

3.12. Square
• Feature/Setting: Orders API and Inventory Counts Webhook; connect sales and stock count deltas to accounting.

3.13. Toast POS
• Feature/Setting: Inventory Depletion API webhook when menu seafood item sold.

3.14. Lightspeed Restaurant
• Feature/Setting: Inventory API (PUT /inventory/products/{productId}) update on dish sale; accounting sync on sale.

3.15. Clover POS
• Feature/Setting: Inventory API change event + Payments API webhook to push transaction data downstream.

3.16. Shopify POS
• Feature/Setting: InventoryLevels API (POST /admin/api/2022-10/inventory_levels/set.json) and Orders webhook triggers.

3.17. Fishbowl Inventory
• Feature/Setting: Sales Order / Purchase Order event trigger; push COGS via accounting integration API.

3.18. Restaurant365
• Feature/Setting: Inventory Posting & Journal Entry Automation via REST API on each received item/sale.

3.19. DEAR Systems
• Feature/Setting: Inventory API (POST /inventory/movements) and Accounting module webhook.

3.20. Square for Restaurants
• Feature/Setting: InventoryAdjustment webhook & Payment Created event for real-time inventory and COGS sync.

Benefits

4.1. Eliminates data re-entry, saving staff time and minimizing manual error.
4.2. Provides real-time or near real-time COGS figures for accurate daily profitability insights.
4.3. Enables compliance through complete, auditable cost-tracking flows.
4.4. Empowers rapid adjustment to seafood supply pricing or waste via instant accounting reflection.
4.5. Supports granular, menu-level profitability tracking for specialty seafood business optimization.