Inventory & Supply Chain AutomationPurpose
1.2. Instantly notify purchasing manager when items fall below a defined quantity threshold.
1.3. Enable data-driven, fast purchasing decisions to maintain uninterrupted menu offerings.
1.4. Automate escalation if low-stock remains unresolved for a preset duration.
1.5. Store detailed incident records for compliance and supplier negotiations.
Trigger Conditions
2.2. Scheduled batch: Daily/weekly scan of all stock levels against minimums.
2.3. Manual restock not initiated within configured timeframe.
2.4. API call/webhook containing low-stock event payload.
2.5. Integration failure or delayed data sync (secondary escalation).
Platform Variants
• Feature/Setting: Use Messaging API to send SMS to purchasing manager.
• Sample: Configure sendMessage endpoint with message body and manager’s phone number.
3.2. SendGrid (Transactional Email API)
• Feature/Setting: Send low-stock alert email via Dynamic Templates.
• Sample: Trigger /mail/send with dynamic template ID and variable replacement.
3.3. Slack (Incoming Webhooks)
• Feature/Setting: Post low-stock alert to a #purchasing channel.
• Sample: Configure webhook URL, format JSON payload with item details.
3.4. Microsoft Teams (Webhook Connector)
• Feature/Setting: Push actionable card with low-stock data.
• Sample: Send POST to Teams webhook URL with card JSON structure.
3.5. PagerDuty (Events API v2)
• Feature/Setting: Open alert incident in purchasing escalation policy.
• Sample: POST to /v2/enqueue with inventory context.
3.6. WhatsApp Business API
• Feature/Setting: Send template-based low-stock notification to manager’s WhatsApp.
• Sample: Use /messages endpoint with approved message template.
3.7. Gmail API
• Feature/Setting: Compose and send email via Gmail’s /users/messages/send.
• Sample: Automate draft creation and sending with low-stock variables.
3.8. Microsoft Outlook Graph API
• Feature/Setting: Automated email with actionable content to purchasing contacts.
• Sample: Use /me/sendMail with HTML body and attachments.
3.9. Discord Webhooks
• Feature/Setting: Send embedded low-stock notification in staff channel.
• Sample: POST to webhook with embed data about product levels.
3.10. Trello (Card Creation API)
• Feature/Setting: Create a new “Urgent Reorder” card on purchasing board.
• Sample: Use /1/cards endpoint, assign to manager.
3.11. Jira (Create Issue Rest API)
• Feature/Setting: Open a “Low-Stock Alert” issue in operations project.
• Sample: Configure POST to /rest/api/3/issue with relevant fields.
3.12. Asana (Task Creation API)
• Feature/Setting: Generate task in “Inventory” project under urgent priority.
• Sample: POST /tasks with details, assignee and due date.
3.13. Zendesk (Ticket API)
• Feature/Setting: Log as support ticket for supply chain action tracking.
• Sample: POST to /api/v2/tickets.
3.14. HubSpot (Workflows and Email API)
• Feature/Setting: Trigger workflow with email alert to purchasing team.
• Sample: Use /email/public/v1/singleEmail/send endpoint.
3.15. Salesforce (Process Builder or Flow API)
• Feature/Setting: Auto-generate reminder task and alert email.
• Sample: Set up flow triggered by low-stock event record.
3.16. Zoho Inventory (Automation Rules)
• Feature/Setting: Create custom alert rules, notify via email/SMS.
• Sample: Configure workflow trigger on item quantity.
3.17. Monday.com (Automations API)
• Feature/Setting: Add item to “Order List” board with low-stock status.
• Sample: Use create_item mutation in board workflow.
3.18. Google Sheets (App Script/Sheets API)
• Feature/Setting: Auto-highlight low-stock items and email summary.
• Sample: Script to scan rows and use MailApp.sendEmail().
3.19. Shopify (Admin API Webhooks)
• Feature/Setting: Listen to inventory level updates, send notifications.
• Sample: Set webhook on inventory_levels/update event.
3.20. Notion (Database API)
• Feature/Setting: Automatically create/update page in “Restock” database.
• Sample: Use POST to /v1/pages with property mapping.
Benefits
4.2. Rapid response lowers risk of supply interruption and lost sales.
4.3. Multi-channel alerting ensures no critical notification is missed.
4.4. Digital audit trail improves accountability and supplier negotiation leverage.
4.5. Frees up staff to focus on higher-value operational activities.