Inventory & Supply Chain AutomationPurpose
1.2. Ensure all deliveries to the animal cafe are matched to purchase orders; automate verification and logging of fresh pet food, beverages, and retail stock arrivals.
1.3. Reduce manual errors, eliminate delays from paper processing, and support swift reconciliation for pet-friendly food service compliance and supply chain transparency.
1.4. Optimize stock levels and vendor performance by providing detailed, automated records of what was received, from whom, and when.
Trigger Conditions
2.2. Digital purchase orders updated to status "Fulfilled" or "Goods Arrived."
2.3. Scanned receipt barcode or uploaded goods receipt document detected in inventory system.
2.4. Scheduled batch check at end of receiving shift for missing documentation.
2.5. API webhook from delivery partner or supplier ERP confirming dispatch or arrival.
Platform Variants
• API/Feature: Create Invoice endpoint; automatically generate and send invoice on goods receipt.
3.2. Xero
• API/Feature: Create Bills API; auto-generate payables from received order details.
3.3. SAP Business One
• API/Feature: GoodsReceiptPOService; post GRN and trigger posting of supplier invoice.
3.4. Oracle NetSuite
• Feature: Purchase Receipt Automation; initiate Vendor Bill creation via SuiteScript.
3.5. Zoho Books
• API: createSalesInvoice, createPurchaseOrder; triggered when goods marked received.
3.6. FreshBooks
• API: Invoice Endpoint; configure webhook to auto-create supplier invoice on stock arrival.
3.7. Odoo
• Feature: Inventory > Automated Actions; link goods receipt to vendor bill creation.
3.8. Microsoft Dynamics 365
• API/Feature: Supply Chain Management > Goods Receiving; trigger AP invoice creation.
3.9. Square
• API: CreateInvoice; auto-prepare invoice after inventory addition.
3.10. Shopify
• Admin API: inventory_levels/update; trigger third-party invoicing through webhooks.
3.11. Lightspeed Retail
• API: Purchase Orders endpoint; monitor Goods Received and auto-bill.
3.12. Vend (by Lightspeed)
• Webhook: “stock_received”; issue accounts payable record.
3.13. Fishbowl Inventory
• Feature: Receive Items; trigger integration to AP/invoice module.
3.14. SAP Ariba
• API/Feature: Receipt Confirmation Integration; trigger invoicing.
3.15. TradeGecko (QuickBooks Commerce)
• API: Goods Received Note created; auto-generate bill.
3.16. Bill.com
• API: Bills Endpoint; fill invoice fields from goods receipt.
3.17. Sage Intacct
• Feature: Receiving Transactions; auto-create supplier invoice.
3.18. Gusto
• API: Expense import; auto-sync receipt with payments.
3.19. Stripe
• API: Invoice Item; log goods received transaction and trigger scheduled payment.
3.20. Slack
• Feature: Incoming Webhooks; send real-time notification of automated billing event.
3.21. Google Sheets
• API: Sheets API; update shared doc, trigger script for invoice email.
3.22. Airtable
• Feature: Automation Trigger; “Goods Received” record, send to invoicing system.
Benefits
4.2. Faster, error-free supplier payments and reduced admin overhead.
4.3. Real-time inventory insights support forecast, menu planning, and compliance.
4.4. Data traceability aids in managing perishable goods for pet safety.
4.5. Supports scaling through consistent, automated accounts payable routines.