Purpose
1. Ensure real-time synchronization between ingredient stock levels and live café menus to avoid customer disappointment and optimize sales.
2. Immediately update menus (in-store and online) when ingredients run out, reflecting unavailability across ordering points.
3. Diminish human error in ingredient tracking, streamline kitchen workflow and supplier reordering, and inform both staff and customers promptly about menu changes.
Trigger Conditions
1. Ingredient quantity drops below minimum threshold in point-of-sale (POS) or inventory system.
2. Supplier delivery fails or is delayed, affecting current stock.
3. Scheduled inventory reconciliation differs from expected data.
4. Manual ingredient status update carried out by kitchen or inventory staff.
Platform variants
1 Square POS
- Feature/Setting: Webhooks -> Trigger on ingredient depletion; set up stock-level threshold events.
2 Shopify
- Feature/Setting: Inventory Levels API -> Monitor and update ingredient stock via Admin API endpoint.
3 Lightspeed Retail
- Feature/Setting: Inventory Count API -> Configure alerts for low ingredient counts and update associated menu items.
4 Clover
- Feature/Setting: Inventory API -> Event listener on ingredient adjustments to trigger external sync.
5 Toast POS
- Feature/Setting: Ingredients Resource API -> Set triggers to disable menu items on ingredient shortage.
6 Vend
- Feature/Setting: Product Inventory Webhook -> Updates menu status when ingredient levels change.
7 Oracle MICROS
- Feature/Setting: Import/Export API -> Sync ingredient data to control menus in real time.
8 Upserve
- Feature/Setting: Real-Time Inventory API -> Set threshold-based triggers for menu item availability.
9 Revel Systems
- Feature/Setting: Inventory Adjust API -> Remove menu items in customer touchpoints based on stock.
10 WooCommerce
- Feature/Setting: REST API “Update Stock” -> Link ingredient stock to virtual menu products.
11 Deliverect
- Feature/Setting: Product Availability API -> Adjust menu status on delivery channel integrations.
12 UberEats
- Feature/Setting: Menu Management API -> Change menu item statuses automatically on shortage.
13 DoorDash
- Feature/Setting: Store Menu API -> Unpublish menu items using automatic stock-based rules.
14 Grubhub
- Feature/Setting: Dynamic Menu API -> Automate item availability toggling tied to inventory.
15 GloriaFood
- Feature/Setting: Inventory Watchdog -> Automatic notifications to the menu management interface.
16 OpenTable
- Feature/Setting: Menu Sync API -> Enable or disable offerings as per ingredient signals from kitchen.
17 SquareSpace
- Feature/Setting: Orders API + Inventory Integration -> Reflect ingredient-based menu changes on web ordering.
18 Zapier
- Feature/Setting: “Inventory Updated” Trigger w/ connected POS apps -> Cascade updates to connected channels.
19 Make (Integromat)
- Feature/Setting: Watch Inventory Module -> Automate notifications and order-editing across systems.
20 Slack
- Feature/Setting: Incoming Webhooks -> Notify staff of menu changes after ingredient depletion.
21 Microsoft Teams
- Feature/Setting: Automated Message Connector -> Alert front-of-house in real-time on menu edits.
22 Gmail/Gsuite
- Feature/Setting: AppScript or Mail API -> Email notifications to management on critical menu changes.
23 Trello
- Feature/Setting: Card Creation via API -> Log ingredient depletion and menu reactions for operational review.
Benefits
1. Prevents overselling and ensures a seamless experience for customers and staff.
2. Reduces workload and manual errors in ingredient-to-menu mapping.
3. Improves inventory cycle accuracy, reduces waste, and increases trust.
4. Enables proactive purchasing and supplier management by instant notification.
5. Scalable to multi-location pet-friendly cafes and omnichannel environments.