Sync supplier invoices and purchase orders to accounting system

Purpose

1.1. Automatically transfer supplier invoices and purchase orders (POs) from inventory or procurement systems to accounting software to eliminate human error, fast-track reconciliation, ensure compliance, and keep financial records continuously updated.
1.2. Provide real-time visibility into liabilities and expenditures for appliance inventory by synchronizing POs and invoices as transactions occur.
1.3. Trigger approval workflows, payment scheduling, and stock level updates upon receipt or reconciliation; ensure tax and audit readiness.
1.4. Unify stores, warehouses, and suppliers under a single, always-accurate workflow for purchase-to-pay lifecycle management.

Trigger Conditions

2.1. New invoice entered or uploaded by supplier into procurement/inventory system.
2.2. Receipt of a new purchase order (PO) created by store manager or automated reordering logic.
2.3. Status change: PO marked as received, partial, or cancelled; invoice matched or unmatched.
2.4. End-of-day batch processing or real-time webhook event from procurement or inventory management systems.
2.5. Manual override or forced sync initiated by finance/admin user.

Platform Variants

3.1. QuickBooks Online
• API: Invoice endpoint (Create/Update Invoice)
• Configuration: Map supplier PO/invoice fields to QuickBooks schema; OAuth2 app authorization
3.2. Xero
• API: Purchases endpoint (POST/PUT Invoices)
• Configuration: Automatic sync via App Store connector or direct REST call
3.3. SAP Business One
• Feature: Service Layer — PurchaseInvoices API
• Configuration: Set up tenant endpoint and authenticate with user key
3.4. Oracle NetSuite
• API: SuiteTalk - Purchase Order/Invoice Services
• Configuration: Configure SOAP/REST mappings for inbound docs
3.5. Microsoft Dynamics 365
• API: Finance and Operations — Accounting Document Management
• Configuration: Enable data entities for POs/Invoices
3.6. Zoho Books
• API: Purchase Orders, Invoices (Create API)
• Configuration: API token-based sync to posting purchase docs
3.7. FreshBooks
• API: Invoice/Expense endpoint
• Configuration: Map external PO fields, assign to vendor contacts
3.8. Intuit QuickBooks Desktop (via Web Connector)
• Feature: XML sync using QBWC Web Connector
• Configuration: Schedule polling and push from inventory app
3.9. Sage Business Cloud
• API: Purchases and Suppliers endpoint
• Configuration: Token-based authentication, structured mapping
3.10. Wave Accounting
• API: Purchases and Bills endpoint
• Configuration: REST integration; supplier bill sync schedule
3.11. Odoo ERP
• API: XML-RPC/JSON-RPC for Purchase and Accounting modules
• Configuration: Scripted record creation with authentication
3.12. Lightspeed Retail
• API: Purchase Orders endpoint
• Configuration: Sync POs to accounting via third-party bridge
3.13. Shopify
• API: Order Management & InventoryLocations endpoints
• Configuration: Use order_create webhook to initiate transfer
3.14. Vend by Lightspeed
• API: Purchase Orders, Supplier Invoices endpoints
• Configuration: Event-based polling; JSON schema mapping
3.15. Dear Systems
• API: Purchase endpoint (POST PurchaseInvoice)
• Configuration: API key secured sync triggers
3.16. SAP Concur
• API: Invoice Management endpoint
• Configuration: Auto-ingest from supply chain apps
3.17. Bill.com
• API: Bill Creation endpoint
• Configuration: Email or direct API post for supplier bills
3.18. Unleashed Software
• API: Purchase Order/Invoice Service
• Configuration: Scheduled sync via API token and PO number
3.19. NetSuite (Celigo Integrator.io)
• Feature: Purchase Order Flow
• Configuration: Prebuilt flow mapping supplier docs
3.20. MYOB
• API: Purchase module endpoint
• Configuration: Direct REST call and mapping to contacts
3.21. Square
• API: Invoices and Orders endpoint
• Configuration: Sync events via webhook for new orders
3.22. Acumatica
• API: Purchase Receipt and Bill endpoint
• Configuration: REST mapping, token reuse for batch sync
3.23. Epicor ERP
• API: PO/Invoice Data Service
• Configuration: SOAP/REST with user authentication
3.24. D365 Business Central
• API: PurchaseInvoice endpoint
• Configuration: OAuth2 authentication and field mapping
3.25. Salesforce (Financial Cloud add-on)
• API: Purchases/Expenses endpoints
• Configuration: Custom object mapping via connected app

Benefits

4.1. Eliminates manual entry errors and lost documentation in invoice/PO processing.
4.2. Accelerates reconciliation, approval, and payment cycles for all supplier goods.
4.3. Enhances transparency and auditability—full transaction logs with time stamps.
4.4. Up-to-date financial records for more accurate cash flow, margin, and ROI analyses.
4.5. Streamlines compliance with tax, audit, and industry standards for appliance retail.