Expiring product notifications and removal from menu

Purpose

1.1. Automate real-time monitoring of perishables or seasonal grill ingredients in restaurant inventory.
1.2. Enable automated expiring product notifications to kitchen managers, inventory staff, or procurement teams.
1.3. Automatedly update digital menus by removing or flagging items based on ingredient expiry.
1.4. Minimize wastage, ensure food safety, and maintain compliance in the Spanish Grill industry through automation.
1.5. Automate supplier restock alerts for relevant products nearing expiration.

Trigger Conditions

2.1. Automated detection of an ingredient’s expiration date within inventory management database.
2.2. Periodic automated scan (e.g., nightly or hourly) of all inventory items’ expiry attributes.
2.3. Manual entry or batch import triggers automation for newly received inventory.
2.4. Scheduled menu audit automation compares current inventory status vs. live menu.

Platform Variants

3.1. Microsoft Power Automate
• Function: Scheduled Flow; configure "Recurrence" + "SQL Server – Get Rows" to fetch expiring products, trigger "Send Email" and "HTTP – PATCH" to update menu API.
3.2. Zapier
• App: Inventory Platform Trigger + Gmail Action; set up "Schedule" > "Find Data" > "Send Email" + "Webhooks by Zapier" for menu update.
3.3. Make (Integromat)
• Scenario: Google Sheets (Watch Rows) > Filter by expiry > Slack (Send Message) + HTTP (Make a Request) to POS/menu API.
3.4. Workato
• Recipe: Inventory system Poll Trigger > Conditional Step > Twilio (Send SMS) > Shopify (Update Product Listing).
3.5. Twilio
• Feature: Programmable SMS; automatedly send expiry SMS to staff, connect via API for triggers.
3.6. SendGrid
• Feature: Email API; automate daily expiry summary to recipients, template-based configuration.
3.7. Slack
• Feature: Incoming Webhooks; configure expiring product bots, automate notification to channels.
3.8. Discord
• Feature: Bot message webhook; automate alert broadcasts for expiry and menu removals.
3.9. Microsoft Teams
• Feature: Automated Cards; connect via webhook for expiring product notifications.
3.10. Salesforce
• API/Process Builder; automate expiring product record updates, trigger emails, and menu changes via Apex callouts.
3.11. Shopify
• Admin API – Product Update; automate hiding/removing expired menu items from online storefront.
3.12. Square POS
• Inventory API; automate retrieving low/expiring product data, trigger Inventory Count Adjustments, and menu modifications.
3.13. Toast POS
• Partner API; automate ingredient tracking, update menu via API when items expire.
3.14. Oracle MICROS
• Web Service calls; automate expiry data integrations, trigger menu item status changes.
3.15. Google Sheets
• App Script Triggers; automate expiry checks, email/send menu change updates.
3.16. Airtable
• Automation Scripts; setup expiring items view + automation for email/webhook menu action.
3.17. Freshdesk
• Ticket API; automate internal alert creation for expiring grill ingredients.
3.18. Trello
• Power-Up: automate new card creation on expiry, notify team via board automation.
3.19. Monday.com
• Automation: expiry pulse triggers status and notification/update via API.
3.20. Notion
• API: trigger page property automation for inventory, synchronize with menu database for automated removal.

Benefits

4.1. Enhances food safety and compliance via automated expiry detection and reporting.
4.2. Reduces manual workload by automating routine inventory and menu management.
4.3. Prevents menu errors and customer disappointment with real-time, automated menu updates.
4.4. Improves cost control by automating wastage tracking and reordering.
4.5. Boosts responsiveness with automated multi-channel notifications for staff, driving operational excellence.