Receiving goods and automatic inventory updates

Purpose

- Automate and streamline receiving goods and inventory updates for Spanish Grill restaurants in the food & beverage industry.
- Automate logging of received items, ensuring stock levels reflect actual inventory, and automate reconciliation with supply chain records.
- Reduce human errors, automate notifications, update ERP and inventory management platforms, and automate compliance with vendor contracts and order traces.
- Enhance traceability, automate auditing, streamline accounting entries, and automate cross-system data synchronization.

Trigger Conditions

- Automated receipt of vendor shipment notifications.
- QR/barcode scan of received inventory.
- Automated detection of purchase order status change to “delivered”.
- Scheduled polling of supplier API endpoints for delivery confirmation.
- Automated user form submissions for deliveries via tablets/mobile devices.

Platform Variants

3.1. Oracle NetSuite
• Feature/Setting: Inventory Management API – automate inventory item update endpoint after delivery confirmation.

3.2. SAP Business One
• Feature/Setting: Goods Receipt PO Service Layer API – automate create/open GRPO for each received delivery.

3.3. Square for Restaurants
• Feature/Setting: Inventory webhook – automate receipt event triggers item stock updates.

3.4. Xero
• Feature/Setting: Inventory adjustments API – automate update of quantities for received SKUs.

3.5. QuickBooks Online
• Feature/Setting: Purchase Orders API – automate status change and inventory asset updates.

3.6. Microsoft Dynamics 365
• Feature/Setting: Inventory Journals API – automate creation of inbound stock transactions.

3.7. Toast POS
• Feature/Setting: Inventory integration endpoint – automate item-level stock sync on goods received.

3.8. Shopify (Restaurant Suppliers)
• Feature/Setting: InventoryLevel API – automate deduction/addition as goods are received.

3.9. Fishbowl Inventory
• Feature/Setting: Import/Export Module – automated file triggers to process received goods sheets.

3.10. DEAR Inventory
• Feature/Setting: Purchase module API – automate finished purchasing to adjust inventory by receipt date.

3.11. TradeGecko / QuickBooks Commerce
• Feature/Setting: Goods receipt workflow automation for inbound shipments.

3.12. Zoho Inventory
• Feature/Setting: Goods Received Note API – automate creation upon proof of delivery.

3.13. Lightspeed Restaurant
• Feature/Setting: Inventory Events Webhook – automated triggers on receiving events for stock records.

3.14. FoodStorm
• Feature/Setting: Catering Inventory Service – automates lot tracking and quantity updates.

3.15. BlueCart
• Feature/Setting: Supplier API integration triggers inventory automatedly on delivery scan.

3.16. Jotform/Tablets for Delivery
• Feature/Setting: Form Submission Webhook – automate parsing received goods entry updates inventory system.

3.17. Slack
• Feature/Setting: Incoming Webhook – automated vendor delivery message triggers inventory update workflow.

3.18. Google Sheets
• Feature/Setting: Sheets API – automate sheet update after receipt form parsed to trigger updates in inventory master.

3.19. Monday.com
• Feature/Setting: API boards automation – automate status and inventory item fields based on goods-in record.

3.20. Airtable
• Feature/Setting: Automated Record Update – automate newly received shipments adjusting main stock level.

3.21. Mailgun
• Feature/Setting: Incoming email parse webhook – automate email receipt-parse delivery notice to trigger inventory update.

3.22. Salesforce
• Feature/Setting: Inventory object automation – automate field update on confirmed delivery logged.

Benefits

- Automates real-time stock visibility and precise inventory levels.
- Automates reconciliation and error reduction in inventory updates.
- Automates compliance and audit trails for received goods.
- Automates supplier communication, reducing response times.
- Automates cross-system syncing, minimizing manual dual-entry.