Stock level synchronization across multiple locations

Purpose

1.1. Automate stock level synchronization to ensure accurate inventory across all restaurant and warehouse locations for Spanish Grill operations.
1.2. Centralize inventory data flows, automating updates in near real-time when items are sold, used, delivered, or transferred.
1.3. Automate reduction of manual errors and over/under-stocking risks by connecting inventory, POS, ERP, and supplier systems.
1.4. Automate restock alerts and data-driven procurement planning across multiple restaurant locations and central kitchens.

Trigger Conditions

2.1. Automated trigger when stock is updated in any linked system (e.g., POS sale, warehouse delivery, kitchen transfer).
2.2. Automation initiates when central inventory falls below thresholds.
2.3. Scheduled automations at fixed intervals (e.g., nightly sync, hourly reconciliation).
2.4. Triggers from supplier order/shipment, automating stock-in on goods receipt.

Platform Variants

3.1. Square POS
• Inventory API: automate "Inventory.Count" updates and "Webhook" for stock changes.
• Configuration: Point webhooks to automator for real-time sync.
3.2. Vend HQ (Lightspeed Retail)
• Inventory Level API: automate stock adjustments across stores via "PUT /inventory_levels".
3.3. Shopify
• InventoryLevel API: automate synchronization with "inventory_levels/set" calls; webhook on adjustment.
3.4. Oracle NetSuite
• RESTlet Inventory Service: automate updates between NetSuite locations using "updateInventory" endpoint.
3.5. SAP Business One
• Inventory Master Data Service: automate "POST /UpdateItemQuantity" for each warehouse ID.
3.6. Microsoft Dynamics 365
• Inventory Availability API: configure automator for "PATCH /inventorylevels" endpoint.
3.7. Toast POS
• Inventory API: automate automated stock updates with "PATCH /inventory_item".
3.8. Clover POS
• Inventory endpoint: automate with "PUT /v3/merchants/{mId}/items/{itemId}".
3.9. QuickBooks Commerce
• Products API: automate stock "PUT /products/{id}/stock" for every location.
3.10. DEAR Systems
• Inventory API: use automated "StockOnHand" and "Adjustment" calls.
3.11. Fishbowl Inventory
• REST Inventory Endpoint: automate "UpdateQty" for all warehouses.
3.12. Odoo
• Stock Quant endpoint: automate "PUT /stock.quant" with new location-level quantities.
3.13. Zoho Inventory
• Inventory Item API: automate "POST /inventoryadjustments" to sync real-time changes.
3.14. Revel Systems
• Inventory API: automate with "POST /inventory/v1/update" to synchronize stock counts.
3.15. Upserve POS
• Inventory Sync API: automate location inventory with "PUT /inventory".
3.16. Sapaad
• Inventory Count API: automate "POST /api/inventory_update" from automator.
3.17. Loyverse
• API endpoint: automate "PATCH /stock" calls per store location.
3.18. Xero
• Inventory Items API: automate "POST /Inventory/Adjustment" for each business location.
3.19. Oracle Fusion Cloud
• Inventory Management API: automate with "PATCH /inventoryLevels" for multi-locations.
3.20. BlueCart
• Inventory API: automate "syncInventoryLevels" via endpoint for F&B supply chains.

Benefits

4.1. Automated accuracy—eliminate discrepancies between locations, enabling digital stock truth.
4.2. Enable automation of procurement workflows to minimize out-of-stock and excess inventory.
4.3. Automator delivers instant, automated reporting across all locations for managers and HQ.
4.4. Supports automated analysis for menu engineering based on accurate availability data.
4.5. Automate communication between front-of-house, kitchen, and warehouse for smoother operations.