Tracking and updating delivery dates for incoming supplies

Purpose

1.1. Automate tracking and updating of all delivery dates for supplies needed in Spanish Grill restaurant environments.
1.2. Enables real-time automated notifications for late, early, or changed supply deliveries via integrated software automators.
1.3. Automates updating inventory status as soon as delivery changes are detected, reducing human intervention.
1.4. Automates supply chain visibility, ensuring up-to-date information for chefs, managers, and procurement.
1.5. Reduces supply shortages, automates reporting, and ensures compliance with service-level agreements.

Trigger Conditions

2.1. New delivery date entered into inventory management system.
2.2. Automated receipt of supplier email or EDI message with updated tracking data.
2.3. Manual initiation by staff via automated web or mobile form.
2.4. API/webhook event from shipping provider indicating status change.
2.5. Recurring automation schedule (e.g., daily supply chain synchronization).

Platform Variants

3.1. Zapier
• Feature/Setting: Automate search/update records and notifications via built-in Scheduler and Gmail integrations.
3.2. Microsoft Power Automate
• Feature/Setting: Automated workflows using "When an item is modified" and "Send notification" actions.
3.3. Make (Integromat)
• Feature/Setting: Automate supply data collection from spreadsheets or APIs using "Watch Rows" and "HTTP".
3.4. Google Apps Script
• Feature/Setting: Scripted automation on Sheets “onEdit” trigger for delivery date updates.
3.5. Airtable Automations
• Feature/Setting: Automate inventory base updates and Slack/email notifications via "When record updated".
3.6. Slack API
• Feature/Setting: Automate direct channel notifications using “chat.postMessage”.
3.7. Twilio SMS
• Feature/Setting: SMS automation via “Messages API” to alert staff of delivery changes.
3.8. SendGrid
• Feature/Setting: Automate transactional emails through "Send Email" API for supply status.
3.9. Shopify Admin API
• Feature/Setting: Automate updating product inventory with "InventoryLevel" endpoints for restaurants using POS.
3.10. QuickBooks Online API
• Feature/Setting: Automate purchase order status updates via "Purchase API".
3.11. Oracle NetSuite
• Feature/Setting: Automated “SuiteScript” or “REST API” to update inventory delivery modules.
3.12. SAP S/4HANA Cloud
• Feature/Setting: Automate delivery confirmations via “API_PURCHASEORDER_PROCESS_SRV”.
3.13. Trello Automation
• Feature/Setting: Automate card movement/reminders for supply orders using Butler rule "Due date is set".
3.14. Monday.com Automations
• Feature/Setting: Automate board item status and reminders via “When date arrives” automation.
3.15. Jira Cloud API
• Feature/Setting: Automate supply ticket status transitions via "Update Issue" API.
3.16. Smartsheet Automation
• Feature/Setting: Automated alerts/updates via “Change cell value” trigger.
3.17. Xero API
• Feature/Setting: Automate updating bills or purchase orders using “Purchase Orders API”.
3.18. Mailgun
• Feature/Setting: Automate confirmation or delay notifications using direct email API calls.
3.19. AWS Lambda
• Feature/Setting: Automate event-driven scripts for integrating disparate systems with custom code.
3.20. Asana API
• Feature/Setting: Automate task updates/notifications on supply orders via “Update Task” API.

Benefits

4.1. Automated reduction in manual tracking time, freeing staff to focus on higher-value tasks.
4.2. Improved automated accuracy of inventory due to synchronized supply data.
4.3. Reduced risk of supply chain disruptions through real-time automated notifications and updates.
4.4. Automatedly enhanced transparency across restaurant teams.
4.5. Supports scalable automation in multiple restaurant or supply locations for rapid growth.