Supplier performance and delivery tracking

Purpose

1.1. Automate real-time monitoring and evaluation of supplier performance, including on-time delivery rates, product quality consistency, and price fluctuations for Chinese restaurant inventory.
1.2. Automator collects, tracks, and analyzes delivery timelines, missing items, spoilage, and communication logs with suppliers.
1.3. Automates alerting, reporting, and integration of supplier scores into vendor management workflows.
1.4. Automates corrective action triggers for non-compliant or underperforming suppliers to ensure efficient supply chain continuity.

Trigger Conditions

2.1. Automatedly triggers on new supplier delivery received in store or logged in inventory system.
2.2. Automates source when delivery discrepancies are recorded or quality check fails.
2.3. Automates triggers on scheduled supplier review cycles (e.g., weekly/monthly).
2.4. Automates by parsing supplier invoices uploaded via email or portal.
2.5. Automation initiates if communicated issues are updated in helpdesk or procurement tools.

Platform Variants

3.1. Twilio SMS
• Feature/Setting: Automate SMS alerts to manager on late deliveries. Configure Twilio Messaging API with sendMessage on supplier event triggers.
3.2. SendGrid
• Feature/Setting: Automate supplier performance summary emails. Use SendGrid Mail Send endpoint with dynamic templates.
3.3. Google Sheets
• Feature/Setting: Automates storing supplier metrics; connect Sheets API appendRows.
3.4. Microsoft Power Automate
• Feature/Setting: Automate workflows on supplier evaluation completion; configure flows using built-in triggers for Excel, Outlook, or Teams.
3.5. Slack
• Feature/Setting: Automated notifications to procurement channel; use Slack Web API chat.postMessage.
3.6. Salesforce
• Feature/Setting: Automate supplier records updates; use Salesforce REST API upsert.
3.7. Airtable
• Feature/Setting: Automate data logging of deliveries; Airtable API createRecord.
3.8. SAP
• Feature/Setting: Automates purchase order tracking; SAP BAPI_PO_GETDETAIL.
3.9. Zapier
• Feature/Setting: Automator for cross-platform events; use Zap triggers for email parsing and Google Sheets entry.
3.10. Monday.com
• Feature/Setting: Automate updating supplier status boards; use Monday API change_column_value.
3.11. Trello
• Feature/Setting: Automate supplier issue cards; use Trello API createCard.
3.12. Asana
• Feature/Setting: Automated tasks for supplier follow-up; Asana API addTask.
3.13. DocuSign
• Feature/Setting: Automate supplier contract status monitoring; DocuSign API getEnvelope.
3.14. HubSpot
• Feature/Setting: Automate vendor performance log in CRM timelines; HubSpot Engagements API create.
3.15. Freshdesk
• Feature/Setting: Automates supplier complaint ticket updates; Freshdesk API createTicket.
3.16. QuickBooks Online
• Feature/Setting: Automate invoice extraction; QuickBooks API getInvoices.
3.17. Dropbox
• Feature/Setting: Automator for delivery note storage; Dropbox API upload.
3.18. Notion
• Feature/Setting: Automate performance dashboard updates; Notion API updatePage.
3.19. Smartsheet
• Feature/Setting: Automates tracking supplier SLA compliance; Smartsheet API addRows.
3.20. Google Calendar
• Feature/Setting: Automation to schedule regular supplier review meetings; Calendar API createEvent.

Benefits

4.1. Automated reduction of manual tracking errors for supplier delivery and quality.
4.2. Automates escalations, ensuring timely accountability for underperforming suppliers.
4.3. Provides auditable performance data for improved negotiation and vendor selection.
4.4. Streamlines communication between kitchen, procurement, and management with automation.
4.5. Boosts reliability and freshness of food inventory through automated tracking and response workflows.