Purpose
1. Automate expiry date tracking and notification for perishable ingredients in a Çiğ Köfte restaurant.
2. Automatedly prevent stock wastage by keeping staff instantly informed on items nearing expiry.
3. Automate compliance with food safety standards through timely alerts for product rotation or disposal.
4. Automated inventory data feed ensures managers gain instant oversight and forecasting for ingredient usage and purchasing.
5. Automating freshness management streamlines audits, reducing manual checks and costs.
Trigger Conditions
1. Expiry date for an item in inventory database is within a configurable threshold (e.g., 48 hours).
2. Automatedly detects when a new batch of inventory is logged.
3. Manual expiry date update or correction triggers re-evaluation automation.
4. Scheduled automated scans of inventory database.
Platform Variants
1. Twilio SMS
- Feature/Setting: SMS Notify—Configure automated SMS template and recipient list to alert managers of impending expiry.
2. SendGrid
- Feature/Setting: Automated email campaigns—Set expiry-triggered campaigns; use API endpoint to send alerts.
3. Slack
- Feature/Setting: Automated webhook for real-time expiry notifications in dedicated inventory or kitchen channel.
4. Microsoft Teams
- Feature/Setting: Incoming Webhook—Automate adaptive cards with expiry details to food management teams.
5. Google Sheets
- Feature/Setting: Apps Script triggers—Automated expiry cell formatting, timestamped notifications via mail API.
6. Airtable
- Feature/Setting: Automation workflows—Expiry field triggers; configures automated notification to owner column.
7. Zapier
- Feature/Setting: Automated multi-app workflow—Watch expiry field, send cross-channel expiry notifications.
8. Freshdesk
- Feature/Setting: Automated ticket creation—Create and assign tickets for items nearing expiry using API.
9. Pipedrive
- Feature/Setting: Automated activity creation—Expiry date triggers task for purchasing or disposal, via Activity API.
10. Asana
- Feature/Setting: Automated task generation—Expiry condition triggers task assigned to inventory staff.
11. Trello
- Feature/Setting: Automation rule—Card on expiry board is moved and members notified.
12. Monday.com
- Feature/Setting: Automated action recipe—Expiry field change sends mobile and email alerts.
13. Notion
- Feature/Setting: Automated notification integration—Trigger expiry reminders within Notion flows.
14. Google Calendar
- Feature/Setting: Automated event insertion—Expiry generates timed calendar events for responsible staff.
15. Outlook
- Feature/Setting: Automated mail/alert—Configure rule for expiry-triggered alert email.
16. HubSpot
- Feature/Setting: Workflow automation—Expiry triggers internal marketing or service workflow, using API.
17. Salesforce
- Feature/Setting: Process Builder/Flow—Automate expiry alert to inventory team and dashboard update.
18. Shopify
- Feature/Setting: Product automation—Automates product status or triggers backoffice notification via app webhook.
19. QuickBooks
- Feature/Setting: Automated inventory entry—Expiry data triggers custom reminder for write-off or reorder.
20. WooCommerce
- Feature/Setting: Automated email or dashboard alert—Expiry threshold field triggers automated alert.
21. SAP Business One
- Feature/Setting: Automated alert management—Automates expiry events for perishable stock via SAP workflow.
22. Oracle NetSuite
- Feature/Setting: Workflow manager—Automated triggers for expiring inventory and task assignments.
23. Odoo
- Feature/Setting: Automated scheduled actions—Expiry rules trigger emails, pop-up alerts, or reorders.
24. Trebble
- Feature/Setting: Automated voice or phone notifications for managers on expiry triggers.
Benefits
1. Automates real-time awareness and response for perishable inventory management.
2. Automated alerts reduce human oversight, food safety risks, and inventory waste.
3. Enables auditable, automated logs for all expiry triggers and corrective actions.
4. Improves compliance and predictive ordering through automation of reports and notifications.
5. Frees staff for customer-facing tasks by automating manual tracking.
Inventory & Supply Chain Automation