Syncing supplier inventory availability to the internal system

Purpose

1.1. Automate real-time syncing of supplier inventory updates into the internal rainwater tank wholesale management system.
1.2. Minimize manual intervention by automating data transfer from suppliers to reduce errors and delays.
1.3. Automate availability checks to dynamically reflect current stock, discontinued items, and restocking ETAs.
1.4. Automate reporting for purchasing, sales, and logistics teams by integrating updated inventory levels into dashboards and alerts.
1.5. Optimize supply chain by automatically triggering reorders and alerting when low stock thresholds are met.

Trigger Conditions

2.1. When a supplier updates their SKU/stock data in their system or portal (inventory change, stock-in, stock-out, new product added, item discontinued).
2.2. Receipt of scheduled CSV or Excel inventory report via SFTP, email, or direct webhook from supplier.
2.3. API call or webhook from supplier’s ERP, OMS, or Inventory Management System signaling inventory changes.
2.4. Scheduled polling of supplier APIs or fetching new stock files at regular intervals (e.g., hourly, twice a day).

Platform Variants

3.1. Microsoft Power Automate
• Feature/Setting: "When a HTTP request is received" trigger; configure Power Automate to parse supplier API payload and auto-update SQL/SharePoint inventory tables.

3.2. Zapier
• Feature/Setting: "Webhooks by Zapier" for inbound inventory updates; connect to Google Sheets or warehouse ERP for automated reflection of changes.

3.3. Make (formerly Integromat)
• Feature/Setting: Inventory sync scenario using HTTP module; automate polling supplier REST API—push changes into NetSuite or Odoo.

3.4. Tray.io
• Feature/Setting: API connector to automate monitoring supplier’s API; use data mapping to auto-update Salesforce or Dynamics 365 inventory modules.

3.5. Workato
• Feature/Setting: Scheduled recipe for file ingestion via SFTP; automate extraction of inventory from CSV and push to Oracle NetSuite.

3.6. Boomi
• Feature/Setting: Automated AtomSphere process for real-time supplier-to-internal ERP inventory transfer (connectors for SAP, Oracle).

3.7. MuleSoft
• Feature/Setting: API-led automator for orchestrating inventory data flows between supplier and internal systems.

3.8. AWS Lambda
• Feature/Setting: Event-driven function automates parsing inbound inventory JSONs and updates Amazon RDS or Redshift.

3.9. Google Cloud Functions
• Feature/Setting: Trigger function on file upload to Cloud Storage; automate integration with Google BigQuery warehouse.

3.10. Azure Logic Apps
• Feature/Setting: When new email with inventory attachment arrives, automate parsing and map to internal database.

3.11. Celigo
• Feature/Setting: Automation flow for regular API/FTP inventory sync; connects to Shopify, NetSuite, and other eCommerce/ERP.

3.12. Pipedream
• Feature/Setting: Automated workflow using supplier REST webhook to update inventory data in Airtable.

3.13. Jitterbit
• Feature/Setting: Integration project automates fetching supplier updates and synchronizing with Epicor or SAP B1.

3.14. Dell Boomi
• Feature/Setting: Low-code dataflow builder automates real-time supplier-inventory-to-destination ERP updates.

3.15. IBM App Connect
• Feature/Setting: Automation flow using HTTP nodes for webhook inventory push; sync with IBM Db2 backend.

3.16. UiPath
• Feature/Setting: Automated bot downloads supplier file and updates internal SQL database using RPA action.

3.17. Talend
• Feature/Setting: Talend Data Integration automates ETL process from supplier to on-prem/internal cloud store.

3.18. KingswaySoft
• Feature/Setting: Data Integration Toolkit automates supplier inventory push via REST/SOAP to Microsoft Dynamics.

3.19. Dell ECS Sync
• Feature/Setting: Automated file sync tool for ingesting supplier-provided inventory XML/CSV into internal file systems.

3.20. Smartsheet
• Feature/Setting: Automated data connector; receives supplier data over API and auto-updates project inventory views.

Benefits

4.1. Automates inventory management, ensuring up-to-date data flows directly from suppliers to reduce errors and omissions.
4.2. Automatedly decreases manual data entry workload, allowing team focus on high-impact activities.
4.3. Automator improves supply chain efficiency, prevents out-of-stock situations, and automates timely reordering.
4.4. Automation guarantees consistent inventory data—supporting sales, purchasing, and forecasting.
4.5. Automatable workflows scale as operations grow, facilitating seamless onboarding of new suppliers and integrations.