Batch expiry tracking and automatic recall notifications

Purpose

1.1. Automate batch expiry tracking for inventory, ensuring no expired plastic products are shipped or stored.
1.2. Automate recall notifications to prevent distribution of non-compliant products, ensuring legal and customer safety standards.
1.3. Enable an automated recall system to reduce manual errors and accelerate compliance in plastics distribution.
1.4. Centralized automation of expiration alerts, warehouse stock updates, and stakeholder communications.

Trigger Conditions

2.1. Batch expiry date approaches threshold (e.g., 90/60/30 days before expiry).
2.2. Inventory scan identifies batches within recall window.
2.3. Regulatory change or external recall list input.
2.4. Automatedly triggered by inventory update or stock movement event within warehouse software.

Platform Variants

3.1. SAP S/4HANA
• Function: Configure Batch Management, set up expiry monitoring events.
3.2. Microsoft Power Automate
• Component: Scheduled cloud flow linking ERP expiry data to automated email or Teams alerts.
3.3. Salesforce Flow
• Element: Scheduled Flow, triggers expiry-related tasks or case creation.
3.4. Twilio SMS
• API: Automated SMS API, configure webhook to notify warehouse managers.
3.5. SendGrid
• Feature: Automated email notifications, configure triggers for batch expiry threshold.
3.6. Slack
• Integration: Incoming Webhook for channel-based recall alerts, triggered from inventory management system.
3.7. Zoho Creator
• Feature: Scheduled scripts for automated expiry check and recall escalation.
3.8. HubSpot Workflows
• Component: Automated sequence, triggers notification to assigned contacts.
3.9. Oracle NetSuite
• Setting: Saved Searches & Workflow trigger for batch expiry reporting and alerts.
3.10. Mailgun
• API: Automated email send endpoint, connected via inventory system expiry signal.
3.11. Zapier
• Automation: Multi-step Zaps linking expiry event to cross-platform notification.
3.12. Monday.com
• Integration: Date-based automation to send alerts and create tasks on expiry proximity.
3.13. Google Sheets + Apps Script
• Script: Automatedly check expiry columns, send alerts via email integration.
3.14. Airtable Automations
• Event: Date-triggered record check and batch notification email.
3.15. ServiceNow
• Workflow: Automated incident or task when batch expiry threshold met.
3.16. Integromat
• Scenario: Automatedly connects ERP expiry data to alert services.
3.17. Shopify Flow
• Condition: Check custom expiry field, trigger automated email or web push.
3.18. Smartsheet
• Workflow: Automated reminders based on batch expiry column.
3.19. Quickbase
• Automation: Scheduled script finds near-expiring batches, triggers notifications.
3.20. Freshdesk
• Automator: Triggers recall ticket creation on expiry alert from inventory platform.
3.21. Microsoft Teams
• Connector: Automated message posts in relevant channel via expiry workflow.
3.22. PagerDuty
• Event: Automate critical expiry/recal alerts to on-call teams.

Benefits

4.1. Automates batch expiry tracking, minimizing risks of non-compliance.
4.2. Automates recall notifications, accelerating response and reducing human error.
4.3. Ensures automatable regulatory compliance, auditability, and traceability.
4.4. Reduces manual workload, enabling teams to focus on value-adding activities.
4.5. Boosts customer trust by automatedly preventing expired product distribution.