Inventory & Supply Chain ManagementPurpose
1.2. Minimize manual touchpoints, reduce errors, ensure timely supply, enhance compliance, and maintain optimal inventory levels across distributed sites.
1.3. Enable scalable, consistent, auditable interactions with various fuel/parts suppliers regardless of preferred communication channels (email, EDI, SMS, API, ERP).
1.4. Manage multi-supplier/risk environments with real-time order status visibility, automated logging, and exception notifications.
Trigger Conditions
2.2. Scheduled replenishment cycle (daily, weekly, or custom intervals).
2.3. Confirmation or order acknowledgment not received within predefined SLA.
2.4. New supplier onboarding or product addition in supply catalog.
Platform variants
3.1. Twilio
• Feature/Setting: Programmable Messaging API; configure automated outbound SMS with order details and receive inbound confirmation status.
• Sample: Configure messaging webhook to send “Order placed” notifications to supplier’s phone.
3.2. SendGrid
• Feature/Setting: Transactional Email API; automate email orders using dynamic templates per supplier contract.
• Sample: Set up email trigger on inventory low event with order attachment.
3.3. SAP Ariba
• Feature/Setting: Purchase Order Automation (POA); connect to “Order Request” and “Order Confirmation” endpoints.
• Sample: Map fuel station SKU to Ariba order forms and trigger via API.
3.4. Microsoft Dynamics 365
• Feature/Setting: Supply Chain Management Order Processing; use Power Automate flow to send purchase orders and handle confirmations.
• Sample: Flow triggers on inventory event, creates PO and emails supplier.
3.5. Oracle SCM Cloud
• Feature/Setting: Order Management Integration API; automate PO creation and confirmation-status polling.
• Sample: Configure REST connectors to create and track supplier orders.
3.6. Salesforce
• Feature/Setting: Process Builder/Flow plus Messaging/Email services; send automated order/confirmation emails or SMS to supplier contacts.
• Sample: Trigger on inventory object change, auto-notify preferred vendors.
3.7. Slack
• Feature/Setting: Slack API and incoming webhooks; send real-time order placement or issue notifications to supplier Slack channels.
• Sample: Post “Order placed” message to supplier’s dedicated channel.
3.8. Shopify
• Feature/Setting: Admin API — Order/Inventory webhook; send orders to suppliers via external fulfillment integration.
• Sample: Inventory rule triggers fulfillment request to supplier.
3.9. QuickBooks Online
• Feature/Setting: Purchase Order automation via API; send purchase requisition as soon as stock is low.
• Sample: Scripted workflow emails PDF PO to supplier.
3.10. NetSuite
• Feature/Setting: Procurement SuiteFlow; configure low-stock triggers and automated external email PO.
• Sample: Workflow sends order email and awaits confirmation flag.
3.11. Google Workspace (Gmail, Sheets)
• Feature/Setting: Apps Script; monitor Google Sheet inventory data and send automated purchase order emails via Gmail.
• Sample: Script sends templated email to supplier when quantity falls below x.
3.12. Amazon SNS
• Feature/Setting: Topic message broadcast; triggers SMS, email, or HTTP/HTTPS post to supplier endpoints.
• Sample: Stock threshold event posts message to supplier’s SNS topic.
3.13. Mailgun
• Feature/Setting: RESTful email API; send order notifications and confirmations using transactional templates.
• Sample: POST JSON order data to Mailgun template for supplier.
3.14. BambooHR
• Feature/Setting: Webhooks/API; notify supply manager for manual oversight of automated supplier contact on special items.
• Sample: Automated task when supply onboarding triggers.
3.15. EDI Service Providers (e.g., SPS Commerce)
• Feature/Setting: Automated EDI 850 (Purchase Order) and 855 (Order Acknowledgment) messaging.
• Sample: Map order to EDI spec, send to supplier’s EDI endpoint.
3.16. Zoho Inventory
• Feature/Setting: Automated reorder workflows; send email or webhook upon predefined inventory level.
• Sample: Low stock triggers order email to vendor.
3.17. Monday.com
• Feature/Setting: Automation recipes (“When field changes…” triggers email or webhook).
• Sample: “Inventory status” triggers supplier email automation.
3.18. Freshdesk
• Feature/Setting: Ticket API + automations; open/close supply-related tickets, send confirmation reminders to suppliers.
• Sample: Order request logs ticket, sends email to supplier for confirmation.
3.19. Trello
• Feature/Setting: Butler Automation; card creation triggers email or webhook order to supplier.
• Sample: “Order required” card auto-emails supplier with order data.
3.20. HubSpot
• Feature/Setting: Workflow automation; use contact/company object to trigger PO/confirmation workflow emails.
• Sample: New deal at low inventory stages sends order email to supplier.
3.21. Zapier
• Feature/Setting: Multi-platform operative glue; connects inventory event to supplier’s preferred app for notifications/orders.
• Sample: Inventory webhook in one app sends supplier SMS through another.
Benefits
4.2. Enhance supply transparency, audit trails, and SLA compliance.
4.3. Adapt to suppliers’ disparate systems and channels — from EDI to SMS.
4.4. Accelerate cycle time from ordering to confirmation and fulfillment.
4.5. Scalable and easily modified for new suppliers, products, or business rules.