Purpose
1. Automate daily summarization of inventory usage and ingredient consumption for Cuban restaurants.
2. Provides managers with real-time automated reporting on stock movements, reducing manual calculation errors.
3. Helps automate analysis of food waste, shortfalls, and replenishment needs.
4. Enables automated compliance records for health inspections with itemized consumable tracking.
5. Supports automated forecasting of recurring supply orders based on patterns captured across days.
Trigger Conditions
1. Automated time-based trigger at restaurant close (e.g., midnight).
2. Manual trigger from shift manager via mobile or web dashboard.
3. Automated event trigger when POS data syncs are complete for the day.
4. Trigger based on API call from inventory management app.
Platform Variants
1. Twilio SMS
• Feature/Setting: Automate digital SMS summary dispatch to owner via SMS API; configure to send at scheduled close.
2. SendGrid
• Feature/Setting: Automate daily email report via “Send Email” API; set recipient list and daily recurrence settings.
3. Slack
• Feature/Setting: Automator posts summary to inventory channel using “chat.postMessage” API; configure channel & message template.
4. Google Sheets
• Feature/Setting: Auto-append daily record via “Append Row” API; map POS fields to spreadsheet columns.
5. Microsoft Power Automate
• Feature/Setting: Automate flow for data aggregation and email dispatch with “Recurrence” and “Send an Email” actions.
6. Zapier
• Feature/Setting: Multi-app workflow automates summary extraction, storing, and notification through logic-based zaps.
7. Airtable
• Feature/Setting: Automate daily log record via REST API; use “Create Record” action for inventory movements.
8. HubSpot
• Feature/Setting: “Create Note” API automates addition of consumption recaps to inventory tracking deals.
9. Dropbox
• Feature/Setting: Automated file generation and upload of summary PDF using “Upload File” API.
10. OneDrive
• Feature/Setting: Automate upload of daily CSV using “Upload File” endpoint; configure folder and naming format.
11. Trello
• Feature/Setting: Create new card via “Create Card” API, summary as checklist for kitchen & management.
12. Monday.com
• Feature/Setting: Automated item creation with day's usage metrics using “Create Item” API in inventory board.
13. Notion
• Feature/Setting: Auto-insert page summarizing day’s consumption using Notion API “createPage”.
14. Salesforce
• Feature/Setting: Log summary as new task under Inventory object using “Create Task” API.
15. QuickBooks Online
• Feature/Setting: Automate creation of use-entry in expenses module using “Create Expense” API for food cost tracking.
16. Xero
• Feature/Setting: “Create Journal” automates food cost records into accounting ledgers.
17. WhatsApp Business API
• Feature/Setting: Automates daily summary texting to chef/manager via template message endpoint.
18. Asana
• Feature/Setting: Automated task creation in “Inventory Review” project with daily details using “Create Task” API.
19. Google Drive
• Feature/Setting: Auto-store daily PDF snapshots via “Files: create” endpoint in dedicated folder.
20. SAP Business One
• Feature/Setting: Automate journal entry for consumption logs using “Service Layer API” for inventory transactions.
Benefits
1. Automatedly reduces manual administrative workload and risk of data loss.
2. Real-time visibility and automated notification on consumable status across teams.
3. Automated escalation of low-stock warnings and replenishment prompts.
4. Streamlined compliance through automated auditable digital logs.
5. Data-driven insights into consumption trends powering further automations for procurement and waste management.
Inventory & Supply Chain Management