Inventory & Supply Chain ManagementPurpose
1.2. Automatedly alert teams about approaching expiry dates, automate quarantine/removal of expired goods across inventory systems, and trigger reorder/workflows for replacement material.
1.3. Automating regulatory compliance and audit trails for material usage, reducing manual checks, and ensuring traceability across supply chain partners.
Trigger Conditions
2.2. Automated entry of new material receipts with shelf-life information.
2.3. Scheduled automator runs for daily/weekly expiry checks or event-driven triggers on inventory edits.
2.4. Automated threshold crossing for minimal stock or imminent expiry, firing notifications and escalations.
Platform Variants
• Flow: Automate expiry reminder via scheduled recurrence connector.
• Action: Trigger Teams notification using “Send message” action to materials team.
3.2. Zapier
• Trigger: “Schedule by Zapier” for daily scan.
• Action: Gmail “Send Email” to procurement on soon-to-expire lots.
3.3. Google Apps Script
• Script: Automate expiry date scan across Sheets inventory log.
• Trigger: Time-driven triggers and Gmail API for sending emails.
3.4. Make (Integromat)
• Scenario: HTTP module polls ERP for batches nearing expiry.
• Action: Slack module automates team alerts.
3.5. SAP ERP
• Function: Material Master Batch Management (MSC1N) for automating expiry date assignment.
• API: BAPI_MATERIAL_GETBATCHES to automate data extraction.
3.6. Oracle Fusion Cloud SCM
• Automation: Inventory Expiry API triggers warning workflows.
• Feature: Configure “Notifications” workflow to escalate nearing expiries.
3.7. NetSuite
• SuiteScript automates expiry checks.
• Workflow: “Send Email” function for inventory managers.
3.8. Salesforce
• Flow Builder automates scheduled expiry reports.
• Function: “Platform Events” to trigger partner notifications.
3.9. Twilio SMS
• Feature: Programmable SMS API automates expiry reminders to staff mobiles.
• Setting: Webhook integration with inventory management system.
3.10. SendGrid
• Feature: Email API automates custom expiry notifications to vendors.
• Setting: Dynamic Templates for personalized automated alerts.
3.11. Slack
• Bot: Slack API chat.postMessage for automated expiry alerts in channels.
• Setting: Scheduled message configuration for routine updates.
3.12. Trello
• Automation: Butler for automated card creation per expiring batch.
• Rule: Date-based trigger for expiry-driven tasks.
3.13. Monday.com
• Integration: Automate board item status update on nearing expiry.
• API: “Notify” automation for assignee alerts.
3.14. Asana
• Rule: Automated deadline reminders trigger pending inventory review.
• Integration: Email and mobile push notification hooks.
3.15. Google Calendar
• Automation: Event creation per expiry for proactive review.
• API: Calendar Events batch insertion for team synchronizing.
3.16. ServiceNow
• Workflow: Flow Designer automates expiry incident creation.
• Notification: “Send Notification” action per policy.
3.17. Jira
• Automation: Issue auto-creation for expiring stock audit.
• Feature: Scheduled trigger for “Inventory Expiry” issue type.
3.18. Airtable
• Automation: Scripting block for expiry check and record updates.
• Integration: Email automation using "SendGrid" or “Gmail” integration.
3.19. Freshdesk
• Workflow Automator: Create ticket for material expiry investigation.
• Trigger: Time or data-change-based rules.
3.20. HubSpot
• Workflow: Pipeline automation to flag expired stock in CRM.
• Notification: Automated internal email/sms to procurement team.
Benefits
4.2. Automatedly reduces manual labor in expiry tracking and reporting.
4.3. Ensures regulatory compliance by automating audit trails.
4.4. Automates notifications, accelerating response and minimizing production risk.
4.5. Automating end-to-end inventory surveillance drives operational reliability and cost-savings.