Expiry and replenishment alerts

Purpose

1.1. Enable real-time expiry and replenishment alerts for amusement park ride parts, consumables, and safety inventory.
1.2. Automate tracking of critical inventory levels and expiry dates to avoid ride downtime, regulatory violations, and safety risks.
1.3. Notify procurement and maintenance teams instantly, triggering restocking actions or urgent interventions as needed.
1.4. Integrate expiry monitoring with maintenance schedules and supplier ordering processes for seamless operation continuity.

Trigger Conditions

2.1. Inventory part or consumable item reaches a pre-defined minimum threshold (quantity alert).
2.2. Item’s expiry date is within a configurable warning window (e.g., 30 days from expiration).
2.3. Maintenance check logs flag nearing expiry or depletion.
2.4. Supplier “lead-time” or order processing events.
2.5. Failure to register recent replenishment or delivery acknowledgment.

Platform Variants

3.1. Microsoft Power Automate
• Feature: Automated flow on SharePoint/Excel “Quantity” or “Expiry” field change; sample: If “quantity < 10”, then send Teams alert.

3.2. Salesforce Flow
• Feature: Scheduled flow on Inventory Object; sample: Notify manager if NextExpiryDate < TODAY+30.

3.3. SAP S/4HANA
• Feature: Inventory Management module; sample: Configure Material Master alerts for minimum stock/expy; trigger Business Workflow.

3.4. Oracle Cloud SCM
• Feature: Inventory Alert Rules; sample: Trigger Email/SMS alert via Oracle Notifications if threshold breached.

3.5. Zoho Inventory
• Feature: Reorder Level Automation; sample: Auto-create purchase order and email warehouse if stock below set point.

3.6. Netsuite
• Feature: Saved Search on inventory; Workflow to email procurement if expiry_date < today+14.

3.7. Shopify
• Feature: Inventory app triggers; API webhook for low stock, feed Slack channel.

3.8. Google Sheets + Apps Script
• Feature: Time-driven script checks expiry dates/quantities; Gmail/Chat alert on trigger.

3.9. Trello + Butler
• Feature: Card due dates as expiry; Butler rules auto-create checklist or send email when items near expiry.

3.10. Twilio SMS
• Feature: SMS API; send text to maintenance crew on threshold breach, code: /Messages API call.

3.11. Slack
• Feature: Incoming Webhooks; API post to #inventory-alerts on condition.

3.12. SendGrid
• Feature: Automated transactional email via API when expiry or low-stock event detected.

3.13. PagerDuty
• Feature: Event API; auto-create incident for inventory-critical events.

3.14. ServiceNow
• Feature: Flow Designer logic, escalate inventory events as ITSM incidents.

3.15. Jira
• Feature: Automation Rule; auto-assign and comment on issue if spare parts low/expiring.

3.16. Monday.com
• Feature: Automation recipes; auto-notify group or external vendor when thresholds met.

3.17. Asana
• Feature: Rules to mark task as urgent/tag when stock drops or expiry flagged.

3.18. SAP Fieldglass
• Feature: Create work order via API if consumables expiring; alert via Fieldglass notifications.

3.19. HubSpot
• Feature: Workflow to email supplier/contact for replenishment trigger.

3.20. QuickBooks Online
• Feature: Alerts for low inventory items; bank feed integration for replenishment purchase confirmation.

3.21. AWS Simple Notification Service (SNS)
• Feature: Publish to topic/email/SMS on inventory Lambda trigger.

Benefits

4.1. Eliminates manual tracking, preventing costly ride shutdowns from overdue or missing inventory.
4.2. Enhances regulatory compliance and guest safety.
4.3. Streamlines procurement and maximizes asset lifespan.
4.4. Ensures continuous operation during peak amusement park season.
4.5. Reduces wastage via timely usage and optimal ordering.