Automated tracking of shipment arrivals/departures

Purpose

1. Automate the end-to-end tracking of monument shipment arrivals and departures, enabling real-time visibility into inventory location accuracy.

2. Automatedly update stock records on arrival/departure, driving workflow without manual intervention.

3. Automate notifications to staff, supply partners, and customers regarding shipping statuses for monument components and finished pieces.

4. Automate reconciliation of shipment events with purchase orders and work schedules, avoiding manual data entry errors.

5. Ensure automated compliance and reporting for inventory movements, relevant to audit and regulatory needs.

Trigger Conditions

1. Shipment scanning at departure or arrival using barcodes, RFID, or GPS checkpoint.

2. Carrier tracking status change (e.g., “Out for Delivery”, “Delivered”).

3. Scheduled check-in or cut-off times for expected monument shipments.

4. Manual override (admin marks event), automatedly processed by the workflow.

5. API webhook call from logistics provider reporting movement.

Platform Variants

1. Zapier

• Feature: Webhooks + Formatter; configure webhook trigger to receive shipment scan, formatter to parse data, and automate ERP update.
  

2. Microsoft Power Automate

• Setting: Automated flow with HTTP trigger; connect to carrier API, automate mapping to inventory app on each shipment event.
  

3. Google Apps Script

• Feature: Time-driven trigger with Sheets API; automate polling, update status in inventory sheet on scheduled intervals.
  

4. Freshservice

• API: Workflow Automator with API calls; trigger on ticket creation for shipment, automate notifications to relevant staff.
  

5. Twilio

• Setting: Programmable SMS; automate sending/receiving SMS to drivers or warehouse for confirming shipment milestones.
  

6. Shippo

• API: Track Shipments endpoint; automate webhook setup for status changes, update inventory and notify stakeholders.
  

7. UPS Tracking API

• Feature: Track API Webhook; configure real-time shipment updates, automate push to inventory system.
  

8. FedEx Web Services

• Setting: Track API; automate polling or receive event notifications, update monument inventory accordingly.
  

9. SendGrid

• Feature: Automated email triggers; configure event-based sending to inform customers of shipment status.
  

10. Slack

• Setting: Incoming Webhooks; automate channel updates on arrival/departure events.
  

11. Airtable

• API: Automations with webhook trigger; automate updating base records upon event, notify via interface.
  

12. Salesforce

• Feature: Flow Builder + External Services; automate inbound event handling, update asset/shipment objects.
  

13. HubSpot

• Setting: Workflow Automation with custom webhook; trigger deal or project phase change on shipment status.
  

14. Monday.com

• Automator: Webhook or API trigger; automate board item update on shipment event.
  

15. Smartsheet

• Automation: Automated workflows with Smartsheet API; automate row updates and notifications.
  

16. Oracle NetSuite

• Setting: SuiteFlow Automated Workflow; trigger inventory item status updates via carrier API link.
  

17. Integromat (Make)

• Feature: HTTP Webhooks + Scenarios; automate receipt, parse, distribute event info.
  

18. QuickBooks Online

• Setting: Automated inventory adjustment using API, on shipment movement.
  

19. Shopify

• API: Fulfillment Events; automate webhook trigger to update monument inventory in real time.
  

20. Klaviyo

• Feature: Automated flows based on status changes; trigger customer comms.
  

21. DocuSign

• Setting: Automated event trigger to generate or sign delivery confirmation documents.
  

22. Cisco Meraki

• API: Location Analytics; automate geofence notification on truck arrival/departure at warehouse.
  

Benefits

1. Automates tracking, reducing manual workload and errors.

2. Automatedly improves visibility for all monument supply chain stakeholders.

3. Automates communication, leading to proactive customer and partner interaction.

4. Automates data reconciliation, boosting inventory accuracy for monument builders.

5. Automates compliance and audit readiness for all inventory movements.

6. Automates alerts, preventing bottlenecks and delays in monument project timelines.