Automated recording of payments and reconciliation

Purpose

1.1 Ensure real-time, error-free recording of payments from customers, linking all transactions with corresponding invoices.
1.2 Automate reconciliation of payment data from banks, payment gateways, and ERP, checking for mismatches, outstanding dues, or early/late payments.
1.3 Provide instant financial visibility for aircraft maintenance projects, parts orders, and labor costs, streamlining monthly and yearly close.
1.4 Reduce manual workload, prevent revenue leakage, and maintain audit-ready transactional trails across all MRO financial workflows.

Trigger Conditions

2.1 New payment entry in ERP or CRM system.
2.2 Incoming payment notification from bank or payment gateway.
2.3 Updated invoice status via customer portal.
2.4 Scheduled batch reconciliation process (e.g., daily at midnight).

Platform Variants

3.1 SAP ERP
• API: SAP Financial Accounting API (POST /PaymentDocCreate)
• Feature/Setting: Listen for cleared items, push payments to ledger.

3.2 Oracle NetSuite
• API: SuiteTalk (record.add for CustomerPayment, record.update for Reconciliation)
• Feature/Setting: Auto-apply payments to open invoices.

3.3 QuickBooks Online
• API: Payments API (POST /v3/company/{companyId}/payment), BankFeeds API for reconciliation
• Feature/Setting: Match incoming bank transactions to invoices.

3.4 Xero
• API: Payments endpoint (POST https://api.xero.com/api.xro/2.0/Payments)
• Feature/Setting: Automated bank reconciliation event triggers.

3.5 Zoho Books
• API: Payments API (POST /customerpayments), Bank Feeds Reconciliation API
• Feature/Setting: Sync bank feeds and auto-mark invoices as paid.

3.6 Stripe
• API: Webhooks for charge.succeeded, PaymentIntents; /v1/charges endpoint
• Feature/Setting: Capture payments and update internal records instantly.

3.7 PayPal
• API: Webhooks for PAYMENT.SALE.COMPLETED, Payouts API
• Feature/Setting: Auto-log incoming payments by invoice reference.

3.8 Wise (formerly TransferWise)
• API: Webhook for incoming payment, GET /v1/borderless-accounts/{id}/transactions
• Feature/Setting: Retrieve and reconcile incoming cross-border payments.

3.9 Plaid
• API: Transactions endpoint (GET /transactions/get)
• Feature/Setting: Monitor and verify direct bank deposits.

3.10 Sage Intacct
• API: ARPYMT create, GLBATCH for posting reconciliations
• Feature/Setting: Trigger automation on payment receipt.

3.11 FreshBooks
• API: Payments Endpoint (POST /payments), Bank Reconciliation endpoint
• Feature/Setting: Auto-match imported transactions to invoices.

3.12 Odoo
• API: account.payment model (create/write methods)
• Feature/Setting: Link bank statement lines to invoices via automation.

3.13 Microsoft Dynamics 365 Finance
• API: Data Entities for Payments and LedgerJournal
• Feature/Setting: Sync and auto-clear customer payment entries.

3.14 Salesforce
• API: Payment object, custom triggers in Process Builder/Flow
• Feature/Setting: On payment log, update invoice status field.

3.15 Intuit Payment Solutions
• API: Payments API (POST /v4/payments), Reconciliation API
• Feature/Setting: Instantly record and auto-assign payments.

3.16 Adyen
• API: Webhooks for PAYMENT_CAPTURED, API: /payments/details
• Feature/Setting: Real-time update of successful settlements.

3.17 Mollie
• API: Webhooks, GET /v2/payments
• Feature/Setting: Detect and log cleared payments by invoice number.

3.18 Bill.com
• API: Payments API (POST /Payments), Sync API with accounting systems
• Feature/Setting: Push payment data to ERP upon confirmation.

3.19 HSBC Global Banking
• API: Bank Statement SOAP/REST feeds
• Feature/Setting: Daily retrieval and mapping of bank transactions.

3.20 JP Morgan Access
• API: Host2Host, File Delivery for Payment Advices
• Feature/Setting: Bulk reconcile daily credits against ledger balances.

3.21 Airbank
• API: Transactions endpoint
• Feature/Setting: Capture multicurrency receipts and auto-reconcile.

3.22 Revolut Business
• API: GET /transaction, Webhooks
• Feature/Setting: Instant receipt event triggers reconciliation jobs.

3.23 Square
• API: Payments API (POST /v2/payments), Webhooks
• Feature/Setting: Push confirmed payment details to accounting.

3.24 Avaloq Banking Suite
• API: Payments and Ledger APIs
• Feature/Setting: Automated reconciliation using daily exports.

Benefits

4.1 Eliminates manual data entry and reduces errors in high-volume environments.
4.2 Enhances cash-flow visibility and speeds financial closing.
4.3 Accelerates customer payment application and MRO-related project invoicing.
4.4 Ensures regulatory, tax, and internal compliance for audit-readiness.
4.5 Lowers operational costs and boosts finance team productivity.