Invoicing & Financial AutomationPurpose
1.2. Ensure all recorded effort from technicians and engineers is digitally tracked, matched to jobs or work orders, and automatically included in client invoices for MRO operations.
1.3. Facilitate compliance with regulatory accounting standards and detailed audit trails for timesheets and billing activities.
1.4. Enable seamless integration between HR/Payroll, job scheduling, and accounting platforms for holistic workflow automation.
Trigger Conditions
2.2. Marking of job task/work order as 'Completed' in MRO job tracking tool.
2.3. Manual or automatic sync event scheduled (e.g., nightly timesheet-to-invoice batch).
2.4. Payroll period close or billing cycle trigger.
2.5. Data update or new record event via webhook/API from time-tracking system.
Platform Variants
3.1. SAP S/4HANA
• Feature/Setting: Configure 'Time Sheet Integration' APIs to export CATS timesheet entries; map to 'Billing Request' in SD billing.
3.2. Oracle NetSuite
• Feature/Setting: REST API for 'Time Tracking' entity; route approved time logs to 'Invoice' record creation.
3.3. Microsoft Dynamics 365 Finance
• Feature/Setting: Configure 'Project Timesheet' OData endpoints; trigger 'Sales Invoice' workflow from project hours.
3.4. QuickBooks Online
• Feature/Setting: Use 'Time Activity' API to push new time records and auto-generate drafts in 'Invoices'.
3.5. Xero
• Feature/Setting: Use 'Timesheets' API to fetch hours, integrate to 'Invoices' endpoint with line-by-line job codes.
3.6. FreshBooks
• Feature/Setting: Automate 'Time Tracking' to 'Invoices' API connection; configure client/project mapping rules.
3.7. ADP Workforce Now
• Feature/Setting: Extract approved labor hours via 'Reports API'; relay to accounting system via batch upload endpoint.
3.8. Zoho Books
• Feature/Setting: Pull timesheet details through 'Projects API'; configure 'Create Invoice' from project hours.
3.9. ServiceMax
• Feature/Setting: Set up integration with 'Labor Actuals' REST endpoint; push to billing module for automated invoice gen.
3.10. IFS Applications
• Feature/Setting: Activate 'Time Registration'–'Project Invoicing' bridge using built-in workflow builder.
3.11. Procore
• Feature/Setting: Fetch 'Timesheets' via API; automate invoice line items for every approved time entry.
3.12. Kronos Workforce Ready
• Feature/Setting: Export 'Approved Timesheet Data' through Scheduled Reports API; feed to invoice generator.
3.13. BambooHR
• Feature/Setting: Use 'Time Tracking' export to CSV/API; push project hours to financial system for invoicing.
3.14. Deputy
• Feature/Setting: Use REST API 'Timesheets: GET' and POST results to accounting system's invoice creation endpoint.
3.15. Replicon
• Feature/Setting: Set up 'TimeBill API' with auto-sync enabled for new time approvals to client invoice records.
3.16. Clockify
• Feature/Setting: Configure 'Export Timesheet Summary' API; auto-inject data into invoicing backend via webhook.
3.17. Paychex Flex
• Feature/Setting: Utilize 'Time & Attendance API' to pull approved records, routing to billing API of ERP.
3.18. Sage Intacct
• Feature/Setting: Invoke 'Timesheet Entry' function in API; trigger 'Create AP/AR Invoice' on new records.
3.19. Deltek Costpoint
• Feature/Setting: Automate 'Employee Time Collection' module feed to 'Billing' via system API.
3.20. Odoo
• Feature/Setting: Connect 'hr_timesheet.sheet' and 'account.invoice' model in server action for invoice generation.
Benefits
4.2. Reduces administrative drain; frees finance team for value-added work.
4.3. Enhances audit readiness by linking timesheet and invoice transaction records.
4.4. Accelerates invoicing turnaround, improving cash flow and DSG compliance.
4.5. Builds client trust with transparent, detailed labor cost documentation per work order.
4.6. Adapts flexibly to high-complexity MRO billing, multi-currency jobs, and multi-site aircraft maintenance operations.